Temporary Onboarding Coordinator

Confidential; Shrewsbury; On-site; GBP 24,000 - 32,000; Full time

Job summary

Nicholas Associates Group is seeking an Onboarding Coordinator on a temporary basis (approx. 3 months) to support the recruitment and onboarding of new employees within a healthcare/social care environment.

Location: Telford, full-time site-based role. This fast-paced position emphasizes safeguarding, compliance, and meticulous record-keeping to ensure candidates are fully vetted and ready to commence employment, while delivering a positive candidate experience and effective collaboration with

Qualifications

• Previous experience in an onboarding, recruitment, compliance, HR administration, or people support role.
• Strong understanding of safeguarding and compliance within healthcare or regulated environments.
• Excellent organisational skills with the ability to manage multiple workstreams.

Responsibilities

• Coordinate the end-to-end onboarding process for new starters.
• Manage and track pre-employment checks, including references, right-to-work documents, DBS checks, and occupational health clearances.
• Ensure safeguarding requirements and sector-specific regulations are followed.
• Liaise with candidates, hiring managers and agencies to obtain required documents.
• Maintain accurate employee records and onboarding systems.
• Monitor onboarding progress and address any delays.
• Provide a positive candidate experience throughout onboarding.
• Support recruitment and HR teams with general administration as required.

Skills

Onboarding coordination

Compliance awareness

Organisation & multitasking

Microsoft Office

Tools

HRIS systems

Job description

Onboarding Coordinator (Temporary - 3 Months)

Location: Telford
Contract: Temporary (Approx. 3 Months) Full-Time site based
Are you an organised and detail-oriented administrator with experience managing compliance-driven onboarding processes? We are seeking an Onboarding Coordinator to join our busy team on a short-term temporary basis, supporting the recruitment and onboarding of new employees within a healthcare/social care environment.
This is a fast-paced role where safeguarding, compliance, and attention to detail are critical to ensuring candidates are fully vetted and ready to commence employment.

Key Responsibilities:

• Coordinate the end-to-end onboarding process for new starters.
• Manage and track pre-employment checks, including references, right-to-work documentation, DBS checks, and occupational health clearances.
• Ensure compliance with safeguarding requirements and sector-specific regulations.
• Liaise with candidates, hiring managers, and external agencies to obtain required documentation.
• Maintain accurate employee records and onboarding systems.
• Monitor onboarding progress and proactively resolve any delays.
• Provide a positive candidate experience throughout the onboarding journey.
• Support recruitment and HR teams with general administration as required.

About You:

• Previous experience in an onboarding, recruitment, compliance, HR administration, or people support role.
• Strong understanding of compliance and safeguarding, ideally within healthcare, social care, education, or a regulated environment.
• Excellent organisational skills with the ability to manage multiple workstreams simultaneously.
• High level of accuracy and attention to detail.
• Confident communicator with strong relationship-building skills.
• Proficient in Microsoft Office and HR or recruitment systems.

If you are available immediately and have experience managing compliance-heavy onboarding processes within a regulated environment, we'd love to hear from you.

About Us

We are dedicated to fostering a diverse and inclusive community. In line with our Diversity and Inclusion policy, we welcome applications from all qualified individuals, regardless of age, gender, ethnicity, sexual orientation, or disability. As a Disability Confident Employer, and part of the Nicholas Associates Group, we are committed to supporting candidates with disabilities, and we're happy to discuss flexible working options.

We are committed to protecting the privacy of all our candidates and clients. If you choose to apply, your information will be processed in accordance with the Nicholas Associates Group of companies Privacy Notice.