Temporary Office & Facilities Coordinator

Allen Associates; Shippon; On-site; GBP 22,000 - 28,000; Full time

Job summary

Allen Associates is seeking an organized and proactive Temporary Office Administrator to support day-to-day operations from our Abingdon site. You will work with the Office Manager to ensure smooth facility management across Oxfordshire sites, including visitor planning, room bookings, and event logistics.

The role requires strong communication, reliability, and a can-do attitude for a fast-paced office-based environment.

Qualifications

• Experience in office administration or coordination.
• Excellent written and verbal communication skills.
• Strong organisational abilities and attention to detail.

Responsibilities

• Coordinate daily office operations across multiple sites.
• Arrange meeting rooms, visitors, catering, parking and transport.
• Report and follow up on maintenance, security and equipment issues with external providers.
• Assist with company-wide events, training sessions and knowledge-sharing activities.
• Provide general administrative support: post, couriers, printing and stationery.
• Maintain office procedures and records across internal platforms.

Skills

Microsoft Office

Communication

Organisational skills

Driving licence

Tools

Confluence

Job description

Allen Associates is seeking an organized and proactive Temporary Office Administrator to support day-to-day operations from our Abingdon site. You will work with the Office Manager to ensure smooth facility management across Oxfordshire sites, including visitor planning, room bookings, and event logistics.

The role requires strong communication, reliability, and a can-do attitude for a fast-paced office-based environment.