Front Desk & Admin Coordinator (12-Month FTC)

Allen Associates (Oxford) Ltd; Harwell; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Car parking

Occasional travel support

Job summary

Allen Associates (Oxford) Ltd is seeking an organised and friendly Office Assistant to support front-of-house operations and general admin within a professional trade association.

This 12-month fixed-term contract requires an immediate start and involves reception duties, diary management, meeting room coordination, event support, and document handling. Office-based role with onsite parking and occasional travel support.

Qualifications

• Proficiency in Microsoft Office applications, especially Outlook, Word, Excel, PowerPoint, and Teams.

Responsibilities

• Deliver a professional and welcoming front-of-house experience for visitors, phone callers, and internal teams.
• Manage reception duties, including greeting guests and handling inquiries efficiently.
• Support various teams with administrative tasks related to projects, events, and meetings.
• Coordinate meeting room bookings, set up facilities, and ensure equipment is in working order.
• Maintain accurate records, correspondence, and filing systems, including document preparation and record keeping.
• Assist with organisation of events, including logistics and attendee communication.
• Provide general office support, including mail handling, ordering supplies, and liaising with contractors.

Skills

Organization

Communication

Front-of-house experience

Team support

Tools

Outlook

Word

Excel

PowerPoint

Teams

SharePoint

Job description

Allen Associates (Oxford) Ltd is seeking an organised and friendly Office Assistant to support front-of-house operations and general admin within a professional trade association.

This 12-month fixed-term contract requires an immediate start and involves reception duties, diary management, meeting room coordination, event support, and document handling. Office-based role with onsite parking and occasional travel support.