Temporary Office Operations & Events Coordinator

Allen Associates (Oxford) Ltd; Abingdon; On-site; GBP 20,000 - 22,000; Full time

Job summary

Allen Associates (Oxford) Ltd seeks a Temporary Business Support Assistant to help streamline daily office operations across sites in Abingdon. The role is full-time, 40 hours weekly, with an immediate start and weekly PAYE payments.

Responsibilities include coordinating schedules, managing administration, and supporting events and facilities. The position offers a dynamic, venture-focused environment and opportunities for permanent progression.

Qualifications

• Proven experience in office coordination, administration, or facilities management.
• Excellent written and verbal communication skills.
• Strong organisational and multitasking abilities, with keen attention to detail.
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook.
• Familiarity with office management systems or platforms such as Confluence is desirable.
• Valid driver's licence and access to own vehicle are essential for this role.

Responsibilities

• Liaising with Office Managers to coordinate daily office operations across multiple sites.
• Organising visitor schedules, meeting rooms, catering, parking, and transport arrangements.
• Reporting and following up on maintenance, security, and equipment issues, liaising with external providers.
• Supporting the planning and delivery of company-wide events, training sessions and knowledge-sharing activities.
• Managing general administrative tasks including post, couriers, printing, stationery, and office stock management.
• Maintaining office procedures and documentation on internal platforms and supporting ad hoc projects such as office set-ups.
• Ensuring the office environment remains clean, tidy, and well-stocked through coordination with service providers.

Skills

Communication

Organization

Multitasking

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Confluence

Job description

Allen Associates (Oxford) Ltd seeks a Temporary Business Support Assistant to help streamline daily office operations across sites in Abingdon. The role is full-time, 40 hours weekly, with an immediate start and weekly PAYE payments.

Responsibilities include coordinating schedules, managing administration, and supporting events and facilities. The position offers a dynamic, venture-focused environment and opportunities for permanent progression.