Part-Time Catering & Conference Coordinator

Allen Associates; Oxford; On-site; GBP 17,000 - 28,000; Part time

Benefits offered by this job

Holiday entitlement (part-time)

Training opportunities

Sick pay scheme

Employee assistance programme

Flexible working hours

Job summary

Allen Associates is recruiting for a part-time Catering & Conference Office Assistant in Oxford. The role provides varied administrative support within the college’s catering and conference services, handling bookings, inquiries, and on-site event setup with a professional, customer-focused approach.

You will use conference management software, Excel and Word, and collaborate with college staff and guests while ensuring data protection and Equality & Diversity policies are followed.

Qualifications

• Providing high-quality administrative support within the catering and conference services department, ensuring efficient operation of events and bookings.
• Managing bookings and inquiries using conference management software, such as Accurate Solutions Conference Modules, and maintaining detailed records.
• Corresponding professionally via email, phone, and in person with college members, external clients, and conference guests.
• Assisting with setting up facilities and equipment for meetings, conferences, and events, both onsite and in designated spaces.
• Supporting the coordination of accommodation services for visiting guests and event attendees.
• Following strict guidelines on data protection, equality, and diversity policies while managing confidential information.
• Demonstrating flexibility to work occasional additional hours during busy periods, such as the summer conference season.

Responsibilities

• Providing high-quality administrative support within the catering and conference services department, ensuring efficient operation of events and bookings.
• Managing bookings and inquiries using conference management software, such as Accurate Solutions Conference Modules, and maintaining detailed records.
• Corresponding professionally via email, phone, and in person with college members, external clients, and conference guests.
• Assisting with setting up facilities and equipment for meetings, conferences, and events, both onsite and in designated spaces.
• Supporting the coordination of accommodation services for visiting guests and event attendees.
• Following strict guidelines on data protection, equality, and diversity policies while managing confidential information.
• Demonstrating flexibility to work occasional additional hours during busy periods, such as the summer conference season.

Skills

Customer service

Organisation

Attention to detail

Communication skills

Data protection awareness

Tools

MS Office (Word & Excel)

Conference management software

Booking system

Job description

Allen Associates is recruiting for a part-time Catering & Conference Office Assistant in Oxford. The role provides varied administrative support within the college’s catering and conference services, handling bookings, inquiries, and on-site event setup with a professional, customer-focused approach.

You will use conference management software, Excel and Word, and collaborate with college staff and guests while ensuring data protection and Equality & Diversity policies are followed.