Temporary Office Administrator

Allen Associates; Shippon; On-site; GBP 22,000 - 28,000; Full time

Job summary

Allen Associates is seeking an organized and proactive Temporary Office Administrator to support day-to-day operations from our Abingdon site. You will work with the Office Manager to ensure smooth facility management across Oxfordshire sites, including visitor planning, room bookings, and event logistics.

The role requires strong communication, reliability, and a can-do attitude for a fast-paced office-based environment.

Qualifications

• Experience in office administration or coordination.
• Excellent written and verbal communication skills.
• Strong organisational abilities and attention to detail.

Responsibilities

• Coordinate daily office operations across multiple sites.
• Arrange meeting rooms, visitors, catering, parking and transport.
• Report and follow up on maintenance, security and equipment issues with external providers.
• Assist with company-wide events, training sessions and knowledge-sharing activities.
• Provide general administrative support: post, couriers, printing and stationery.
• Maintain office procedures and records across internal platforms.

Skills

Microsoft Office

Communication

Organisational skills

Driving licence

Tools

Confluence

Job description

Are you highly organised, proactive, and experienced in supporting office operations? Are you looking for an opportunity to play a key role within a fast-paced and innovative organisation? This could be the ideal opportunity for you.

You will provide essential administrative and operational support, helping to ensure the smooth running of day-to-day office activities across multiple sites.

Working closely with Office Manager and external providers, you will help coordinate facilities, events, visitors and general office requirements.

Please note, this is a full-time, temporary position paid on a weekly PAYE basis and requires an immediate start. Unfortunately, lengthy notice periods cannot be accommodated.

Temporary Office Administrator Responsibilities

This position will involve, but will not be limited to:

• Working closely with Office Manager to coordinate the smooth and efficient running of daily office operations across multiple sites.
• Coordinating visitor schedules and making arrangements for meeting rooms, catering, parking and transport.
• Reporting, monitoring and following up on maintenance, security and equipment issues, working closely with external suppliers and service providers.
• Assisting with the organisation and delivery of company-wide events, training sessions and knowledge-sharing activities.
• Providing comprehensive administrative support, including managing post and couriers, arranging printing, ordering stationery and maintaining office stock levels.
• Maintaining office procedures, records and documentation across internal platforms, while also providing support on ad hoc projects such as office set-ups.
• Helping to maintain a professional, clean, tidy and well-stocked office environment by coordinating with relevant service providers.
• Providing general administrative and operational support to ensure the wider team can work effectively and efficiently.

Temporary Office Administrator Rewards

• Full-time position working 40 hours per week, Monday to Friday, 9am to 5:30pm, with a 30-minute lunch break.
• The opportunity to work within an exciting organisation at the forefront of innovation.
• A supportive and collaborative working environment with opportunities for ongoing professional development.

The Company

Our client is a forward-thinking organisation that fosters a culture of innovation, collaboration and continuous development.

Working within a fast-paced environment focused on solving complex challenges, the organisation is committed to driving advancement.

Temporary Office Administrator Experience Essentials

• Previous experience in office administration, office coordination, facilities management or a similar administrative role.
• Excellent written and verbal communication skills, with the ability to liaise confidently with colleagues, suppliers and external providers.
• Strong organisational and multitasking skills, with excellent attention to detail and the ability to prioritise competing demands.
• Proficiency in Microsoft Office applications, including Word, Excel and Outlook.
• Experience using office management systems or internal platforms such as Confluence would be desirable.
• A valid driving licence and access to your own vehicle are essential for this role.

Location

The role will be based primarily in Abingdon, with some travel required to other sites within Oxfordshire. Reliable transport is therefore essential to support the requirements of this fully office-based position.