Temporary Governance & Meetings Assistant

Allen-Associates; Harwell; On-site; GBP 21,000 - 23,000; Full time

Benefits offered by this job

Holiday pay

Paid weekly via PAYE

Job summary

Allen-Associates is seeking a highly organised Temporary Secretary to support governance activities at our Harwell client site. The role focuses on arranging committees and meetings, taking precise minutes, and maintaining orderly records in a professional environment.

The position is full-time, office-based and temporary with a speedy start. A strong background in secretarial support and MS Office is essential, along with the ability to liaise with senior stakeholders.

Qualifications

• Proven experience supporting meetings and minute-taking in a professional environment.
• Expert team assistant/secretarial experience in a similar post.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Responsibilities

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring governance procedures and standard practices are followed.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Skills

Meeting coordination

Minute taking

Organisational skills

MS Office proficiency

Discretion with confidential info

Written and verbal communication

Stakeholder liaison

Tools

MS Office (Word, Outlook, Excel, PowerPoint)

Job description

Allen-Associates is seeking a highly organised Temporary Secretary to support governance activities at our Harwell client site. The role focuses on arranging committees and meetings, taking precise minutes, and maintaining orderly records in a professional environment.

The position is full-time, office-based and temporary with a speedy start. A strong background in secretarial support and MS Office is essential, along with the ability to liaise with senior stakeholders.