Temporary Secretary

Allen-Associates; Harwell; On-site; GBP 21,000 - 23,000; Full time

Benefits offered by this job

Holiday pay

Paid weekly via PAYE

Job summary

Allen-Associates is seeking a highly organised Temporary Secretary to support governance activities at our Harwell client site. The role focuses on arranging committees and meetings, taking precise minutes, and maintaining orderly records in a professional environment.

The position is full-time, office-based and temporary with a speedy start. A strong background in secretarial support and MS Office is essential, along with the ability to liaise with senior stakeholders.

Qualifications

• Proven experience supporting meetings and minute-taking in a professional environment.
• Expert team assistant/secretarial experience in a similar post.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Responsibilities

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring governance procedures and standard practices are followed.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Skills

Meeting coordination

Minute taking

Organisational skills

MS Office proficiency

Discretion with confidential info

Written and verbal communication

Stakeholder liaison

Tools

MS Office (Word, Outlook, Excel, PowerPoint)

Job description

Do you have proven skills arranging committees, meetings and agendas? Are you an assiduous minute taker?

If you are highly organised, detail-oriented, and skilled at supporting a busy calendar of committees, this represents a great opportunity to contribute to professional governance in a fascinating industry.

Please note, this is a full-time, office-based temporary position paid on a weekly PAYE basis and will require a speedy start; lengthy notice periods cannot be accommodated.

Temporary Secretary Responsibilities

This position will involve, but will not be limited to:

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Temporary Secretary Rewards

• £15.38–£16.41 per hour, plus holiday pay, paid weekly via PAYE.
• 37.5 hours per week
• Initial assignment likely lasting at least three months, with potential to become a permanent role.
• Opportunity to develop governance and administration experience in a professional, regulated environment.
• Supportive team environment focusing on inclusion, sustainability, and professional development.

The Company

Our client fosters a culture of inclusivity and continuous improvement, taking a collaborative approach to their work.

Temporary Secretary Experience Essentials

• Proven experience supporting meetings and minute-taking in a professional environment.
• Expert team assistant/secretarial experience in a similar post.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.