Governance & Committee Coordinator

Allen Associates; Oxford; On-site; GBP 21,000 - 23,000; Full time

Benefits offered by this job

Holiday pay

Weekly PAYE

Parking available

Job summary

Allen Associates in the United Kingdom is seeking a highly organised Temporary Governance & Committee Coordinator to support senior stakeholders by coordinating meetings, minute-taking, and records management.

This temporary role is onsite in Bicester with parking, paying £15.38–£16.41 per hour on a weekly PAYE basis, approximately 37.5 hours per week, lasting at least three months with potential for permanency.

Qualifications

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Skills

Minute-taking

Organisation

Attention to detail

Communication

Discretion

Experience with senior stakeholders

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

PowerPoint

Job description

Are you highly organised, detail-oriented, and skilled at supporting senior stakeholders in busy environments? This is a great opportunity to coordinate vital meetings and contribute to professional governance support.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Governance & Committee Coordinator Responsibilities

This position will involve, but will not be limited to:

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Temporary Governance & Committee Coordinator Rewards

• £15.38-£16.41 per hour, plus holiday pay, paid weekly via PAYE.
• 37.5 hours per week
• Initial assignment likely lasting at least three months, with potential to become a permanent role.
• Opportunity to develop governance and administration experience in a professional, regulated environment.
• Supportive team environment focusing on inclusion, sustainability, and professional development.

The Company

Our client fosters a culture of inclusivity and continuous improvement, taking a collaborative approach to their work. This is a stimulating environment for someone looking to gain valuable experience in governance administration.

Temporary Governance & Committee Coordinator Experience Essentials

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Location

Based in Bicester, this is a fully onsite role, with parking available.