Governance & Committee Coordinator

Allen Associates; Bicester; On-site; GBP 2,119,000 - 2,261,000; Full time

Benefits offered by this job

Holiday pay

Weekly PAYE payroll

Job summary

Allen Associates currently seeks a highly organised Temporary Governance & Committee Coordinator in Bicester to support senior stakeholders and manage committee meetings. The role is onsite, paid weekly via PAYE, and initially lasts at least three months with potential for permanency.

Responsibilities include agenda/minute taking, records management, action tracking, and privacy-conscious handling of confidential information in a professional governance environment.

Qualifications

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Responsibilities

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Job description

Are you highly organised, detail-oriented, and skilled at supporting senior stakeholders in busy environments? This is a great opportunity to coordinate vital meetings and contribute to professional governance support.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Governance & Committee Coordinator Responsibilities

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Temporary Governance & Committee Coordinator Rewards

• £15.38–£16.41 per hour, plus holiday pay, paid weekly via PAYE.
• 37.5 hours per week
• Initial assignment likely lasting at least three months, with potential to become a permanent role.
• Opportunity to develop governance and administration experience in a professional, regulated environment.
• Supportive team environment focusing on inclusion, sustainability, and professional development.

The Company

Our client fosters a culture of inclusivity and continuous improvement, taking a collaborative approach to their work. This is a stimulating environment for someone looking to gain valuable experience in governance administration.

Temporary Governance & Committee Coordinator Experience Essentials

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Location

Based in Bicester, this is a fully onsite role, with parking available.