Governance & Committee Coordinator

Allen Associates (Oxford) Ltd; Bicester; On-site; GBP 26,000 - 28,000; Full time

Benefits offered by this job

Parking available

Immediate start

Job summary

Allen Associates (Oxford) Ltd seeks an organised Governance & Committee Coordinator to support senior stakeholders in a busy governance environment in Bicester. The role focuses on coordinating meetings, preparing agendas and papers, and ensuring accurate minute-taking.

You will maintain records, track actions, manage logistics, and build professional relationships while upholding governance procedures. This is a temporary, on-site position with immediate start and weekly PAYE payment.

Qualifications

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Responsibilities

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Skills

Meeting coordination

Minute taking

Administration

Microsoft Office

Word

Outlook

Excel

PowerPoint

Communication

Discretion

Stakeholder management

Tools

Microsoft Office Suite

Job description

Are you highly organised, detail-oriented, and skilled at supporting senior stakeholders in busy environments? This is a great opportunity to coordinate vital meetings and contribute to professional governance support.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Temporary Governance & Committee Coordinator Responsibilities

This position will involve, but will not be limited to:

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Temporary Governance & Committee Coordinator Rewards

• £15.38-£16.41 per hour, plus holiday pay, paid weekly via PAYE.
• 37.5 hours per week
• Initial assignment likely lasting at least three months, with potential to become a permanent role.
• Opportunity to develop governance and administration experience in a professional, regulated environment.
• Supportive team environment focusing on inclusion, sustainability, and professional development.

The Company

Our client fosters a culture of inclusivity and continuous improvement, taking a collaborative approach to their work. This is a stimulating environment for someone looking to gain valuable experience in governance administration.

Temporary Governance & Committee Coordinator Experience Essentials

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Location

Based in Bicester, this is a fully onsite role, with parking available.