Temporary Secretary

Allen Associates; Bicester; On-site; GBP 795,000 - 847,000; Full time

Benefits offered by this job

Holiday pay

Paid weekly via PAYE

Parking available

Job summary

Allen Associates is seeking a highly organised Temporary Secretary to support governance activities in Bicester. The role is full-time and office-based, a temporary assignment paid weekly via PAYE, with a speedy start required.

Responsibilities include coordinating committee meetings, minute-taking, doc management and helping with action tracking. The position offers ongoing development in governance within a professional environment and a supportive team.

Qualifications

• Proven experience supporting meetings and minute-taking in a professional environment.
• Strong org, time-management and administrative skills.
• Excellent written and verbal communication abilities.

Responsibilities

• Coordinate committee and council meetings, including agendas, papers, logistics and minute-taking.
• Maintain accurate, accessible records of committee documentation.
• Track actions from meetings and follow up with stakeholders to ensure progress.
• Support meeting logistics, materials preparation and scheduling.
• Build and maintain relations with committee members and senior stakeholders.
• Ensure governance procedures and standard practices are followed.
• Assist with ad hoc administrative governance tasks.

Skills

Minute taking

Organisation

Attention to detail

Communication

Confidentiality

Stakeholder management

Tools

Microsoft Office

Job description

Do you have proven skills arranging committees, meetings and agendas? Are you an assiduous minute taker?

If you are highly organised, detail-oriented, and skilled at supporting a busy calendar of committees, this represents a great opportunity to contribute to professional governance in a fascinating industry.

This is a full-time, office-based temporary position paid on a weekly PAYE basis and will require a speedy start; lengthy notice periods cannot be accommodated.

Temporary Secretary Responsibilities

This position will involve, but will not be limited to:

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Temporary Secretary Rewards

• £15.38–£16.41 per hour, plus holiday pay, paid weekly via PAYE.
• 37.5 hours per week
• Initial assignment likely lasting at least three months, with potential to become a permanent role.
• Opportunity to develop governance and administration experience in a professional, regulated environment.
• Supportive team environment focusing on inclusion, sustainability, and professional development.

The Company

Our client fosters a culture of inclusivity and continuous improvement, taking a collaborative approach to their work.

Temporary Secretary Experience Essentials

• Proven experience supporting meetings and minute-taking in a professional environment.
• Expert team assistant/secretarial experience in a similar post.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Location

Based in Bicester, this is a fully onsite role, with parking available.