Temporary Facilities Administrator (Hybrid) - Immediate Start

The Works Stores Ltd; Coleshill CP; Hybrid; GBP 23,000 - 29,000; Full time

Benefits offered by this job

25% Colleague Discount

MyWorks access to online discounts

Family Friendly Leave

Holiday – 33 days incl. bank holidays

Holiday Purchase option

Can-Do Academy training

Job summary

The Works Stores Ltd is seeking a Temporary Facilities Administrator to support the facilities team during a busy period. You’ll assist with coordinating tasks, maintaining records and ensuring smooth operations for colleagues and suppliers.

Based in Coleshill with hybrid working (3 days in office, 2 days remote) after an initial full-time training period. A great fit for someone organised, methodical and proactive in a fast-paced environment.

Qualifications

• Strong data entry and record management skills.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Experience maintaining databases, spreadsheets, and filing systems.
• Able to prioritise workload and manage multiple tasks in a busy environment.

Responsibilities

• Checking PPM inbox
• Process the service sheet onto Yardi
• Note any remedials
• Upload quotes to Yardi and set up new work order for the same – Put in Call for FM Coord’s to process
• Update PPM schedule with date of attendance
• File service sheet to manual holding in shared drive
• Update asset status record
• Complete invoice approvals for processed PPMs
• Kefron /Yardi depending where invoice posted to
• Check coded to correct GL
• Assign invoice number and value to Yardi WO – close job as complete
• Approve invoice on Kefron Yardi

Skills

Data entry

Record management

Microsoft Office

Excel

Word

Outlook

Prioritisation

Communication

Tools

Yardi

Job description

The Works Stores Ltd is seeking a Temporary Facilities Administrator to support the facilities team during a busy period. You’ll assist with coordinating tasks, maintaining records and ensuring smooth operations for colleagues and suppliers.

Based in Coleshill with hybrid working (3 days in office, 2 days remote) after an initial full-time training period. A great fit for someone organised, methodical and proactive in a fast-paced environment.