Temp Facilities & Office Administrator – Immediate Start

Allen Associates; Oxford; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

On-site parking

Job summary

Allen Associates is seeking an organised and proactive Temporary Facilities and Office Assistant to take ownership of essential office operations and support a busy professional team in Oxford. This temporary position is paid weekly via PAYE with an immediate start.

The role covers facilities coordination, HR administration tasks, and general administrative support, with 37.5 hours per week, on-site parking and potential extension beyond six months.

Qualifications

• Proven experience in office management, reception, or administration.
• Excellent organisational, prioritisation, and time management skills.
• Proficiency in Microsoft Office and Microsoft 365.
• Confident problem-solving and initiative.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and remain accurate under pressure.

Responsibilities

• Manage day-to-day office operations to support colleagues.
• Coordinate facilities, health and safety, and operational needs.
• Serve as point of contact for urgent issues and resolve problems promptly.
• Provide administrative support and maintain accurate records.
• Support HR administration, including interview scheduling and checks.
• Coordinate merchandise and wellbeing initiatives for the workplace.

Skills

Office management

Reception

Administration

Organisational skills

Time management

Microsoft Office

Communication skills

Prioritisation

Problem-solving

PA/EA experience

Tools

Microsoft Office

Microsoft 365

Job description

Allen Associates is seeking an organised and proactive Temporary Facilities and Office Assistant to take ownership of essential office operations and support a busy professional team in Oxford. This temporary position is paid weekly via PAYE with an immediate start.

The role covers facilities coordination, HR administration tasks, and general administrative support, with 37.5 hours per week, on-site parking and potential extension beyond six months.