Facilities Assistant – Flexible Hours & Remote Ready

HS2 Ltd.; Coventry; Hybrid; GBP 19,000 - 23,000; Full time

Benefits offered by this job

Flexible working

Free parking

Travel allowance

Family-friendly policies

Wellbeing support

Flu vaccinations

Job summary

HS2 Ltd. in Coventry is seeking a proactive Office Administrator/Receptionist to be the welcoming face of the site, manage visitor sign-in, and provide essential admin support for a busy office in a large-scale transport project.

You will handle enquiries, manage meeting rooms, report repairs, conduct safety inspections with the Senior Office Manager, and coordinate travel and consumables. Flexibility with remote work and varied workloads is valued.

Qualifications

• IT literate with a good working knowledge of Office 365.

Responsibilities

• Working at the reception desk and acting as the first point of contact for visitors and employees, ensuring visitors are booked in and receive the safety briefing for the office
• Proactively dealing with any enquiries
• Ensuring that meeting rooms are checked throughout the day and that any faults are proactively identified
• Proactively identifying and reporting repairs, maintenance or cleaning issues
• Carrying out building safety inspections with H&S or the Senior Office Manager
• Carrying out cleaning audits if required by the Senior Office Manager
• Dealing with incoming/outgoing mail
• Carrying out general admin support duties including booking travel and accommodation as required
• Ordering and replenishing consumable items for the office
• Must be confident in dealing with people at all levels
• The ability to work remotely and manage varying workloads

Skills

Office 365

People skills

Job description

HS2 Ltd. in Coventry is seeking a proactive Office Administrator/Receptionist to be the welcoming face of the site, manage visitor sign-in, and provide essential admin support for a busy office in a large-scale transport project.

You will handle enquiries, manage meeting rooms, report repairs, conduct safety inspections with the Senior Office Manager, and coordinate travel and consumables. Flexibility with remote work and varied workloads is valued.