Facilities & Maintenance Admin — 6-Month Interim, Coventry

EA First; Coventry; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

6 month assignment

Fully onsite - Coventry

Job summary

EA First is recruiting an interim Facilities and Maintenance Administrator for a leading logistics business based in Coventry. You will support the UK Engineering and Facilities teams by coordinating contractors, maintaining records, and helping keep maintenance activities organised and compliant.

This 6-month interim role is fully on-site in Coventry. We are seeking an organised administrator who can handle multiple tasks, communicate clearly with teams and contractors, and maintain accurate

Qualifications

• Strong office administration skills and proficiency in Microsoft Office.
• Ability to manage several tasks, meet deadlines and follow assignments through to completion.
• Clear written and verbal communication skills.
• Proactive approach to resolving queries and keeping records accurate.
• Ability to work independently and collaborate with different teams.
• Professional handling of confidential information.

Responsibilities

• Arranging contractor service visits and coordinating RAMS, inductions and insurance details.
• Maintaining maintenance trackers, dashboards and company systems (QPulse and maintenance management system).
• Tracking service contracts and highlighting renewal dates.
• Supporting purchase requisitions and procurement administration.
• Keeping budget and expenditure trackers accurate and up to date.
• Supporting internal audits and maintaining documentation per guidance and legislation.
• Recording and monitoring task completion, overdue activities and contractor hours.
• Liaising with colleagues, suppliers and contractors to resolve queries and escalate issues when needed.
• Identifying opportunities to improve administrative processes and support cost savings.

Skills

Office administration

MS Office

Multi-tasking

Communication

Independent work

Confidential information handling

Fluent English

Driving licence

Travel between sites

Facilities support experience

Tools

QPulse

Maintenance management system

Job description

EA First is recruiting an interim Facilities and Maintenance Administrator for a leading logistics business based in Coventry. You will support the UK Engineering and Facilities teams by coordinating contractors, maintaining records, and helping keep maintenance activities organised and compliant.

This 6-month interim role is fully on-site in Coventry. We are seeking an organised administrator who can handle multiple tasks, communicate clearly with teams and contractors, and maintain accurate