Temporary Administration Assistant

Office Angels; Stirling; Hybrid; GBP 19,000 - 25,000; Full time

Benefits offered by this job

Weekly pay

28 days annual leave

Pension scheme option

Eye care vouchers

Discounts with high street brands

Employee Assistance Programme

Interview coaching

Support from dedicated consultant

Job summary

Office Angels in Stirling is seeking a Temporary Administration Assistant to support a busy team during a period of growth. The role is a full-time temporary position with hybrid working available and an immediate start at £16 per hour.

You will arrange meetings, take minutes, manage diaries using Microsoft Teams and Outlook, prepare documents and reports, and help with general office duties. The assignment offers potential for extension and a pathway to a permanent role.

Qualifications

• Previous administration experience.
• Strong minute-taking skills.
• Excellent MS Office skills (Word, Outlook and Teams).
• Clear written and verbal communication.
• Keen eye for detail and accuracy.
• Ability to handle confidential information.
• Flexible, positive, team-focused approach.
• Familiarity with hybrid working environment is a plus.

Responsibilities

• Arrange and coordinate meetings.
• Take accurate meeting minutes and distribute actions.
• Prepare agendas and supporting documentation.
• Manage diaries and schedule meetings via Teams and Outlook.
• Prepare documents, reports, presentations using templates.
• Proofread and format documents.
• Support virtual and in-person meetings and events.
• Maintain action logs and track outstanding actions.
• Assist with general office administration duties.
• Set up meeting rooms and prepare spaces for visitors.
• Clear lunches and refreshments after meetings.
• Assist with upkeep of communal areas and coffee machines.

Skills

Administration

Minute taking

MS Word

Outlook

Microsoft Teams

Communication

Attention to detail

Confidentiality

Team player

Tools

Microsoft Word

Microsoft Outlook

Microsoft Teams

Job description

Temporary Administration Assistant

Location: Stirling (Hybrid Working Available) Hours: 9am-5pm, Monday-Friday Contract Type: Full-time, Temporary (With the possibility of extension) Pay Rate: £16.00 per hour Start Date: Immediate

A fantastic opportunity has arisen for an Administration Assistant to join a busy and collaborative team during a key period of growth and activity. Initially offered as a temporary assignment, the role has genuine long-term potential, with a permanent position anticipated following internal processes.

The Role

Working closely with the wider team, you will provide essential administrative support during a busy period, ensuring meetings and day-to-day operations run smoothly.

• Arranging and coordinating meetings
• Taking accurate meeting minutes and distributing actions
• Preparing agendas and supporting documentation
• Managing diaries and scheduling meetings through Microsoft Teams and Outlook
• Preparing documents, reports, presentations and correspondence using templates
• Proofreading and formatting documents
• Supporting both virtual and in-person meetings and events
• Maintaining action logs and tracking outstanding actions
• Assisting with general office administration duties
• Setting up meeting rooms and ensuring they are ready for visitors
• Clearing away lunches and refreshments following meetings
• Assisting with the upkeep of communal areas, including coffee machines and meeting spaces

About You

We're looking for someone who is organised, adaptable and happy to get involved in all aspects of administration and office support.

• Previous administration experience
• Strong minute-taking skills with the ability to accurately capture key discussions and actions
• Excellent Microsoft Office skills, particularly Word, Outlook and Teams
• Great written and verbal communication skills
• A keen eye for detail and accuracy
• The ability to manage confidential information professionally
• A flexible, positive and team-focused approach

You do not need to be familiar with industry-specific terminology, but you should be confident taking minutes and producing accurate meeting records.

Why Temp with Office Angels?

As an Office Angels temp, you'll benefit from:

• Weekly pay
• 28 days' annual leave (based on accrual)
• Pension scheme option
• Eye care vouchers
• Access to retail discounts with major high street brands
• Employee Assistance Programme offering confidential support and advice.
• Ongoing support from your dedicated Office Angels consultant
• Access to permanent opportunities and interview coaching

Whilst we'd love to get back to every applicant personally, it is not always possible and sadly we cannot provide individual feedback.

Working as a temp is an ideal way of exploring different job roles and industries. It also gives you control of your own work/life balance. Here are just some of the benefits you can expect when you become part of the Office Angels team:

• Employed directly with Office Angels, meaning we're always on hand to ensure you're being well looked after.
• Access to discount vouchers with many high street brands
• Eye care vouchers and money towards glasses should you require them for VDU purposes.
• We can search for permanent work whilst you're in assignments and offer expert interview support and advice.
• Weekly pay
• Pension scheme option (with employer contributions)
• 28 days paid annual leave (Based on a weekly accrual)
• Statutory Sick Pay in the unfortunate event you find yourself under the weather.
• Access to our assistance programme that provides free, confidential, and independent advice on a range of issues including grief, stress, and legal issues.
• Should you wish to pursue a different career path, we have several sister businesses which cover almost every sector and specialism.

This vacancy is being advertised on behalf of Office Angels who are operating as an employment agency. Office Angels are an equal opportunities employer.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.