Temp Governance Secretary (Onsite in Bicester)

Allen Associates (Oxford) Ltd; Bicester; On-site; GBP 21,000 - 23,000; Full time

Job summary

Allen Associates (Oxford) Ltd seeks an organised Committee Secretary to coordinate committee and council meetings, take minutes, and maintain governance records. The role involves liaising with senior stakeholders, managing schedules, and supporting governance processes in a busy environment.

The temporary, 37.5-hour week position offers weekly PAYE pay and an immediate start, with potential to extend beyond the initial three months. Onsite in Bicester with parking available.

Qualifications

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation and attention to detail.
• Proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders is desirable.

Responsibilities

• Coordinate committee and council meetings, including agendas, papers, logistics and minute-taking.
• Maintain accurate, accessible records of committee documentation.
• Track actions from meetings and follow up with stakeholders to ensure progress.
• Support meeting logistics and manage schedules, materials and attendees.
• Build and maintain professional relationships with committee members and senior stakeholders.
• Ensure governance procedures and standard practices are followed.
• Assist with ad hoc governance and committee support tasks.

Skills

Organisation

Attention to detail

Communication skills

Discretion/confidentiality

Stakeholder management

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

Allen Associates (Oxford) Ltd seeks an organised Committee Secretary to coordinate committee and council meetings, take minutes, and maintain governance records. The role involves liaising with senior stakeholders, managing schedules, and supporting governance processes in a busy environment.

The temporary, 37.5-hour week position offers weekly PAYE pay and an immediate start, with potential to extend beyond the initial three months. Onsite in Bicester with parking available.