Committee Secretary

Allen Associates; Bicester; Presencial; GBP 21.000 - 23.000; Tempo integral

Resumo da vaga

Allen Associates is seeking a highly organised Committee Secretary to coordinate board and council meetings, prepare agendas and papers, handle minute-taking, and maintain records.

This temporary, onsite role requires an immediate start and weekly PAYE pay. You will track actions, manage schedules, support governance procedures, and build strong relationships with senior stakeholders in a compliant environment. Based in Bicester with parking.

Qualificações

• Proven experience supporting meetings, minute-taking, or administration.
• Strong organisational skills and meticulous attention to detail.
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint).
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders is desirable.

Responsabilidades

• Coordinate committee and council meetings, including agendas, papers, logistics, and minute-taking.
• Maintain accurate records of all committee documentation.
• Track actions from meetings and follow up with stakeholders to ensure progress.
• Assist with meeting logistics and schedule management.
• Build and maintain professional relationships with committee members and senior stakeholders.
• Ensure governance procedures and standard practices are followed.
• Assist with ad hoc administrative tasks related to governance and committee support.

Conhecimentos

Meeting coordination

Minute-taking

Stakeholder support

Discretion with confidential info

Written and verbal communication

Ferramentas

Word

Outlook

Excel

PowerPoint

Descrição da vaga

Are you highly organised, detail-oriented, and skilled at supporting senior stakeholders in busy environments? This is a great opportunity to coordinate vital meetings and contribute to professional governance support.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Committee Secretary Responsibilities:

This position will involve, but will not be limited to:

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Committee Secretary Rewards

• £15.38–£16.41 per hour, plus holiday pay, paid weekly via PAYE.
• 37.5 hours per week
• Initial assignment likely lasting at least three months, with potential to become a permanent role.
• Opportunity to develop governance and administration experience in a professional, regulated environment.
• Supportive team environment focusing on inclusion, sustainability, and professional development.

The Company

Our client fosters a culture of inclusivity and continuous improvement, taking a collaborative approach to their work. This is a stimulating environment for someone looking to gain valuable experience in governance administration.

Committee Secretary Experience Essentials

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Location

Based in Bicester, this is a fully onsite role, with parking available.