Committee Secretary

Allen Associates (Oxford) Ltd; Bicester; Presencial; GBP 21.000 - 23.000; Tempo integral

Resumo da vaga

Allen Associates (Oxford) Ltd seeks an organised Committee Secretary to coordinate committee and council meetings, take minutes, and maintain governance records. The role involves liaising with senior stakeholders, managing schedules, and supporting governance processes in a busy environment.

The temporary, 37.5-hour week position offers weekly PAYE pay and an immediate start, with potential to extend beyond the initial three months. Onsite in Bicester with parking available.

Qualificações

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation and attention to detail.
• Proficiency in Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders is desirable.

Responsabilidades

• Coordinate committee and council meetings, including agendas, papers, logistics and minute-taking.
• Maintain accurate, accessible records of committee documentation.
• Track actions from meetings and follow up with stakeholders to ensure progress.
• Support meeting logistics and manage schedules, materials and attendees.
• Build and maintain professional relationships with committee members and senior stakeholders.
• Ensure governance procedures and standard practices are followed.
• Assist with ad hoc governance and committee support tasks.

Conhecimentos

Organisation

Attention to detail

Communication skills

Discretion/confidentiality

Stakeholder management

Ferramentas

Microsoft Word

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Descrição da vaga

Are you highly organised, detail-oriented, and skilled at supporting senior stakeholders in busy environments? This is a great opportunity to coordinate vital meetings and contribute to professional governance support.

Please note, this is a temporary position paid on a weekly PAYE basis and will require an immediate start, notice periods cannot be accommodated.

Committee Secretary Responsibilities

This position will involve, but will not be limited to:

• Coordinating committee and council meetings, including organising agendas, papers, logistics, and minute-taking.
• Maintaining accurate and accessible records of all committee documentation.
• Tracking actions arising from meetings and following up with stakeholders to ensure progress.
• Supporting with meeting logistics, including preparing materials and managing schedules.
• Building and maintaining professional relationships with committee members and senior stakeholders.
• Ensuring compliance with governance procedures and standard practices.
• Assisting with ad hoc administrative tasks related to governance and committee support.

Committee Secretary Rewards

• £15.38-£16.41 per hour, plus holiday pay, paid weekly via PAYE.
• 37.5 hours per week
• Initial assignment likely lasting at least three months, with potential to become a permanent role.
• Opportunity to develop governance and administration experience in a professional, regulated environment.
• Supportive team environment focusing on inclusion, sustainability, and professional development.

The Company

Our client fosters a culture of inclusivity and continuous improvement, taking a collaborative approach to their work. This is a stimulating environment for someone looking to gain valuable experience in governance administration.

Committee Secretary Experience Essentials

• Proven experience supporting meetings, minute-taking, or administration in a professional environment.
• Strong organisation skills and excellent attention to detail.
• Proficiency in Microsoft Office, particularly Word, Outlook, Excel, and PowerPoint.
• Ability to work independently and handle confidential information with discretion.
• Excellent written and verbal communication skills.
• Experience working with senior stakeholders in a busy setting is desirable.

Location

Based in Bicester, this is a fully onsite role, with parking available.