Technical Records Administrator

Confidential; Cambridgeshire and Peterborough; On-site; GBP 24,000 - 32,000; Full time

Job summary

Confidential is seeking a detail‑oriented information specialist to prepare technical documents for technicians, generate cost estimates, and ensure records are complete after jobs. You will scan and index paper records, maintain an identical indexing system, and support the inventory and logistics teams to meet deployment schedules.

The role requires strong organisational and communication skills and a good knowledge of Microsoft Office; aerospace maintenance procedures are advantageous.

Qualifications

• Desirable background as technical author with aerospace maintenance knowledge.
• Proficient in Microsoft Office, especially Excel.
• Strong organisational and communication skills.

Responsibilities

• Draft and finalise technical documentation for technicians before job start.
• Generate budgetary quotations, cost estimates, and technical reports.
• Audit closed workpacks and ensure records comply with regulatory and company requirements.
• Scan, index and manage archived paper records with a consistent indexing system.

Skills

Strong organisational skills

Excellent communication skills

Proficient in Microsoft Office

Tools

Microsoft Excel

Job description

Main Duties

• Ensure all technical documentation has been correctly drafted ready for technicians prior to job start.


• Generation of budgetary quotations and accurate cost estimates and technical reports as required, in adherence to the quoted costs.


• Ensure technical records are complete and closed out following job completion. Perform audit on closed workpacks ensuring records are in line with regulatory and company requirements.


• You will scan and index paper records in accordance with pack storage procedures. Retrieve information as necessary, maintaining a consistent index model so that all archived data is in the same format and location. In addition, you will report to the appropriate Team any incomplete or inaccurate records and follow up corrections made.

Additional Ad hoc Duties

• Provide sickness and leave cover for the inventory controller. Goods receipt, issuing and returning to stock. Material certification administrative tasks,


• Assist with checking and packing tooling and materials and ensuring shipment details have been passed to the logistics team in time for technician deployment.


• Assist the Materials team to ensure scrap parts are logged and disposed of in accordance with company procedures.

BACKGROUND & EXPERIENCE

• Desirable to have a technical author background who can interrogate and understand aerospace maintenance procedures and publications.


• Proficient in Microsoft Office, particularly in Excel.


• Strong organisational and communication skills