Technical Records Administrator

Matchtech; Leighton Buzzard; On-site; GBP 26,000 - 38,000; Full time

Job summary

Matchtech in Leighton Buzzard seeks a meticulous Documentation & Records Administrator to prepare technical publications for technicians, compile quotations, and ensure complete and auditable records post‑job completion. You will scan, index, and archive documents while reporting discrepancies to the team.

Additionally, you will support inventory and logistics, including packing, shipping details, and scrap part disposal, ensuring compliance with company procedures and aerospace standards.

Qualifications

• Experience with aerospace maintenance procedures is desirable.
• Proficient in Microsoft Excel and overall MS Office proficiency.
• Strong organisational and communication skills.

Responsibilities

• Draft technical documentation for technicians prior to job start.
• Generate budgetary quotations and accurate cost estimates and technical reports.
• Ensure technical records are complete and closed out after job completion; audit closed workpacks for compliance.
• Scan and index paper records; maintain a consistent archive index and location.
• Report incomplete or inaccurate records to the appropriate team and follow up corrections.
• Assist with sickness/leave cover for inventory control; handle goods receipt, issuing and returns.
• Assist with checking and packing tooling and materials and ensure shipping details reach logistics for deployment.
• Help log and dispose of scrap parts according to procedures.

Skills

Organisational skills

Communication skills

Excel

Education

Technical author background

Tools

Microsoft Office

Job description

Main Duties:

Ensure all technical documentation has been correctly drafted ready for technicians prior to job start.

Generation of budgetary quotations and accurate cost estimates and technical reports as required, in adherence to the quoted costs.

Ensure technical records are complete and closed out following job completion. Perform audit on closed workpacks ensuring records are in line with regulatory and company requirements.

You will scan and index paper records in accordance with pack storage procedures. Retrieve information as necessary, maintaining a consistent index model so that all archived data is in the same format and location. In addition, you will report to the appropriate Team any incomplete or inaccurate records and follow up corrections made.

Additional Ad hoc Duties:

Provide sickness and leave cover for the inventory controller. Goods receipt, issuing and returning to stock. Material certification administrative tasks,

Assist with checking and packing tooling and materials and ensuring shipment details have been passed to the logistics team in time for technician deployment.

Assist the Materials team to ensure scrap parts are logged and disposed of in accordance with company procedures.

BACKGROUND & EXPERIENCE

Desirable to have a technical author background who can interrogate and understand aerospace maintenance procedures and publications.

Proficient in Microsoft Office, particularly in Excel.

Strong organisational and communication skills