Technical Records Administrator

Searchability NS&D; Brize Norton; On-site; GBP 30,000 - 42,000; Full time

Job summary

Searchability NS&D seeks a Technical Records Administrator to maintain aircraft maintenance documentation and ensure accuracy and compliance across engineering records. You will audit MDS transactions, manage document packs, and support airworthiness activities within a regulated environment.

The role requires BPSS clearance and a detail-oriented approach to maintain critical records, with daily coordination across Technical Records and Continuing Airworthiness teams.

Qualifications

• Experience in technical records administration within a regulated environment.
• Strong attention to detail with ability to audit records and identify discrepancies.
• Experience maintaining, reviewing and electronically archiving technical documentation.
• Familiarity with maintenance data systems, ideally the Maintenance Data System (MDS).
• Understanding of aircraft maintenance processes and Part 145 requirements.

Responsibilities

• Liaising with the Technical Records Coordinator to manage daily priorities and workload.
• Collecting, sorting and distributing technical documentation for review.
• Conducting daily and monthly audits of MDS transactions and raising WORs for corrections.
• Checking aircraft technical logbooks to ensure documentation is present, accurate and complete.
• Ensuring document packs for down-route activities contain correct blank documentation.
• Collating documentation and data to support MAR team's annual audit.
• Publishing approved engineering documentation and transferring records to maintenance organisations in accordance with export control requirements.
• Completing actions arising from fortnightly data analysis audits and raising WORs where required.
• Undertaking retrospective MDS data entry following base maintenance and external maintenance activities.

Skills

Technical records

Auditing

Maintenance documentation

MDS knowledge

Tools

Maintenance Data System (MDS)

Job description

• £25.99 per hour | Initial 6-month contract
• BPSS clearance required
• Overtime rates available | Aircraft technical records and maintenance documentation

ABOUT THE CLIENT

Our client operates within the aerospace and defence sector, delivering essential airworthiness and aircraft maintenance support services to the Royal Air Force across the UK and overseas. Working alongside specialist engineering, technical support and continuing airworthiness teams, they play a key role in maintaining aircraft safety, compliance and operational readiness. They are looking for a detail-oriented Technical Records Administrator to support the accuracy, integrity and management of critical aircraft maintenance documentation.

THE TECHNICAL RECORDS ADMINISTRATOR ROLE:

As a Technical Records Administrator, you will be responsible for maintaining accurate aircraft technical records, auditing maintenance system transactions and ensuring all engineering documentation is correctly processed, stored and accessible. Working closely with Technical Records, Technical Support and Continuing Airworthiness Management teams, you will help ensure compliance with applicable regulatory requirements and internal procedures while supporting aircraft maintenance and airworthiness activities.

Key responsibilities include:

• Liaising with the Technical Records Coordinator to manage daily priorities and workload.
• Collecting, sorting and distributing technical documentation to the relevant Technical Support and Continuing Airworthiness Management teams for review.
• Conducting daily and monthly audits of Maintenance Data System (MDS) transactions completed by Part 145, identifying errors and raising Work Order Requests (WORs) for corrections.
• Checking aircraft technical logbooks to ensure all required documentation is present, accurate and complete.
• Ensuring document packs for down-route activities contain the correct blank documentation.
• Collating documentation and data to support the Military Airworthiness Review (MAR) team's annual audit.
• Publishing approved engineering documentation and transferring records to maintenance organisations in accordance with export control requirements.
• Completing actions arising from fortnightly data analysis audits and raising WORs where required.
• Undertaking retrospective MDS data entry following base maintenance, retrofit and other external maintenance activities.

TECHNICAL RECORDS ADMINISTRATOR ESSENTIAL SKILLS

• Previous experience in technical records administration, aircraft maintenance documentation or a similar regulated environment.
• Strong attention to detail, with the ability to audit records and identify discrepancies.
• Experience maintaining, reviewing and electronically archiving technical documentation.
• Familiarity with maintenance data systems, ideally the Maintenance Data System (MDS).
• Understanding of aircraft maintenance processes and Part 145 requirements.
• Ability to manage multiple priorities while maintaining accurate records and documentation.
• Strong organisational, communication and administrative skills.
• Ability to meet the client's BPSS security clearance requirements.