Technical Records Administrator

Searchability; Carterton; On-site; GBP 30,000 - 41,000; Full time

Job summary

Searchability is seeking a Technical Records Administrator for an initial 6-month contract based on a Brize Norton on-site arrangement (3 days per week). You will maintain aircraft technical records, audit MDS transactions and ensure documentation is accurate, complete and compliant with Part 145 requirements.

Working with Technical Records, Technical Support and Continuing Airworthiness teams, you will coordinate document processing, support export controls, and help uphold airworthiness across

Qualifications

• Previous experience in technical records administration within aerospace or regulated environments.
• Strong attention to detail with ability to audit records for discrepancies.
• Experience maintaining and electronically archiving technical documentation.
• Familiarity with Maintenance Data System (MDS).
• Understanding of Part 145 requirements.
• Ability to manage multiple priorities while keeping accurate records.
• BPSS security clearance requirements.

Responsibilities

• Liaising with the Technical Records Coordinator to manage daily priorities and workload.
• Collecting, sorting and distributing technical documentation.
• Coordinating review with Technical Support and Continuing Airworthiness Management teams.
• Conducting daily and monthly audits of MDS transactions and raising WORs for corrections.
• Checking aircraft logbooks for completeness.
• Ensuring document packs for down-route activities contain correct blank documentation.
• Supporting MAR team's annual audit with collated documents.
• Publishing approved engineering documentation and transferring records to maintenance organisations in line with export control.
• Following up on actions from data analysis audits and raising WORs.
• Undertaking retrospective MDS data entry after maintenance activities.

Skills

Tech Records

Aircraft docs

Audit records

MDS familiarity

Part 145 knowledge

BPSS clearance

Attention to detail

Organisational skills

Tools

Maintenance Data System (MDS)

Job description

TECHNICAL RECORDS ADMINISTRATOR

• £25.99 per hour | Initial 6-month contract
• Brize Norton | 3 days per week on-site
• BPSS clearance required
• Overtime rates available | Aircraft technical records and maintenance documentation

ABOUT THE CLIENT

Our client operates within the aerospace and defence sector, delivering essential airworthiness and aircraft maintenance support services to the Royal Air Force across the UK and overseas. Working alongside specialist engineering, technical support and continuing airworthiness teams, they play a key role in maintaining aircraft safety, compliance and operational readiness. They are looking for a detail-oriented Technical Records Administrator to support the accuracy, integrity and management of critical aircraft maintenance documentation.

THE TECHNICAL RECORDS ADMINISTRATOR ROLE:

As a Technical Records Administrator, you will be responsible for maintaining accurate aircraft technical records, auditing maintenance system transactions and ensuring all engineering documentation is correctly processed, stored and accessible. Working closely with Technical Records, Technical Support and Continuing Airworthiness Management teams, you will help ensure compliance with applicable regulatory requirements and internal procedures while supporting aircraft maintenance and airworthiness activities.

Key responsibilities include:

• Liaising with the Technical Records Coordinator to manage daily priorities and workload.
• Collecting, sorting and distributing technical documentation to the relevant
• Technical Support and Continuing Airworthiness Management teams for review.
• Conducting daily and monthly audits of Maintenance Data System (MDS) transactions completed by Part 145, identifying errors and raising Work Order Requests (WORs) for corrections.
• Checking aircraft technical logbooks to ensure all required documentation is present, accurate and complete.
• Ensuring document packs for down-route activities contain the correct blank documentation.
• Collating documentation and data to support the Military Airworthiness Review (MAR) team's annual audit.
• Publishing approved engineering documentation and transferring records to maintenance organisations in accordance with export control requirements.
• Completing actions arising from fortnightly data analysis audits and raising WORs where required.
• Undertaking retrospective MDS data entry following base maintenance, retrofit and other external maintenance activities.

TECHNICAL RECORDS ADMINISTRATOR ESSENTIAL SKILLS

• Previous experience in technical records administration, aircraft maintenance documentation or a similar regulated environment.
• Strong attention to detail, with the ability to audit records and identify discrepancies.
• Experience maintaining, reviewing and electronically archiving technical documentation.
• Familiarity with maintenance data systems, ideally the Maintenance Data System (MDS).
• Understanding of aircraft maintenance processes and Part 145 requirements.
• Ability to manage multiple priorities while maintaining accurate records and documentation.
• Strong organisational, communication and administrative skills.
• Ability to meet the client's BPSS security clearance requirements.