Technial Records Administrator

Line Up Aviation; Wytham; On-site; GBP 45,000 - 52,000; Full time

Job summary

Line Up Aviation is seeking a Technical Records Administrator on a 12-month contract at Brize Norton. The role is full-time, 35 hours per week, with an hourly umbrella rate of £25.99 inside IR35.

You will manage documentation, audits, and data for regulatory compliance and aerospace records. You will liaise with the Technical Records Coordinator and support the MAR audit, ensuring accurate archiving, document transfers, and timely research of data; experience in aviation paperwork and MDS is

Qualifications

• Experience in an administrative or data-entry role, ideally in aviation.
• Strong attention to detail and accuracy in records.
• Experience with aviation paperwork and maintenance records.
• Familiar with regulatory compliance and procedures.
• Proficient with databases and EDMS.

Responsibilities

• Liaise with the Technical Records Coordinator on daily priorities.
• Audit MDS transactions and raise WORs for corrections.
• Ensure documentation is present, accurate and archived per Atlas procedures.
• Publish and transfer engineering documents as required.
• Support MAR annual audit data collection and reporting.
• Deliver training to new team members on records processes.

Skills

Aviation administration

Data entry

Document management

Regulatory compliance

Attention to detail

Communication

Tools

MDS

Job description

Our client has an opportunity for a Technical Records Administrator to join them on a contract basis for 12 months.

Role Details

• Role: Technical Records Administrator
• Location: Brize Norton
• Hours: Monday - Friday 35 hours per week
• Hourly Rate: £25.99 per hour Umbrella - inside IR35
• Clearance : Security Clearance and UK Eyes only project

What you'll be doing:

• Liaising with the Technical Records Coordinator regarding their day-to-day priorities.
• Complying with all applicable Regulatory Articles (RAs) and Atlas processes
• Collecting all paperwork, sorting and distributing it to relevant members of the Technical Support and CAW Management departments for review.
• Carrying out a Daily and Monthly audit of all MDS transactions carried out by the Pt 145, raising WORs for corrections and reporting errors back.
• Carrying out a Technical Logbook Check ensuring all documentation within the logbook is present, true and accurate.
• Ensuring all blank documents are present and correct within the Documents Packs generated for down route activities.
• Scanning, electronically filing and archiving all documentation in the correct location and format according to the applicable Atlas procedures.
• Collating the requested data for the Military Airworthiness Review (MAR) team in support of the annual audit.
• Publishing all approved Engineering Documentation as requested on the F Drive so it is accessible by all relevant departments
• Transferring Engineering Documentation to the MRO as requested IAW Export Control Regulations
• Downloading and archiving all aircraft flight data
• Carrying out actions identified in the fortnightly audits received from Data Analysis and raising WORs for this when required
• Performing retrospective data entry into MDS for:
  • aircraft exiting from Base Maintenance
  • aircraft returned to Main Operating Base from Retrofit or other external maintenance agencies.
• Including, ensuring all maintenance is reforecasting correctly, all transactions have been carried out correctly utilising the P/Ns and S/Ns listed on Form 1s/CofCs
• Ensuring availability of all digital media when required, including but not limited to: Digital aircraft mapping, navigational databases and Tactical Terrain Databases
• Updating any procedures and/or desktop instructions when necessary.
• Delivering training to any new employees or any further training requirements within the Technical records team relating to the above responsibilities
• Where possible carrying out tasks, within his/her capabilities, to assist other departments within the organisation.
• Supporting and contributing to any continuous improvement programme.

Requirements:

• Previous experience in an administrative, technical records or data entry role, ideally within aviation.
• A technical background in aircraft maintenance, engineering or airworthiness would be advantageous.
• Strong computer literacy, with experience using databases and electronic document management systems.
• Experience handling aircraft paperwork, maintenance records, work packages or technical documentation.
• Experience using aviation-specific software or maintenance data systems, such as MDS, would be beneficial.
• Excellent attention to detail, with the ability to identify errors and maintain accurate records.
• Good organisational skills, with the ability to manage priorities and meet deadlines.
• A methodical approach to work, with an understanding of regulatory compliance and procedures.
• Strong communication skills and the ability to work effectively as part of a team.