Technical Administrator

Oak Furnitureland; Swindon; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading furniture retailer in Swindon is seeking a Health, Safety, and Environmental (HSE) Support professional. This role involves supporting the HSE team in ensuring legal compliance and delivering effective risk management solutions. Key responsibilities include conducting investigations, preparing reports, and maintaining HSE documentation. Candidates should be detail-oriented with relevant HSE qualifications. Benefits include hybrid working, employee discounts, and life assurance, making it a great opportunity for someone starting their HSE career.

Benefits

Employee discounts on products

Life assurance

25 days holiday

Birthday day off

Hybrid working

Pension plan

Health and wellbeing discounts

Employee Assistance Programme

Discounts on various services and products

Free on-site parking

Qualifications

• Strong attention to detail is crucial for the role.
• Experience in distributions and logistics is preferred.
• IOSH or NEBOSH certification is highly desirable.

Responsibilities

• Support HSE team in maintaining efficient HSE processes.
• Conduct thorough investigations on incidents and accidents.
• Prepare management reports on HSE key areas and KPIs.

Skills

Attention to detail

Communicative and people centric

Self-motivated and solution focused

Ability to influence and engage with others

Education

IOSH certification or NEBOSH

Experience in distributions and logistics

Tools

HSE electronic management system (Entropy)

Job description

To provide technical administrative support within the HSE team to deliver, facilitate and maintain the efficient and excellent provision of HSE legal compliance services to all parts of OFL business operations. This is a great opportunity to become part of a health, safety and environmental team that are passionate about safe practices and legal compliance and is an ideal role for someone starting their career within HSE. Key Duties And Responsibilities

• Support HSE team in ensuring HSE processes and procedures are followed on a day to day basis and supporting and coaching colleagues across the business.
• Be approachable and visible across the site offering support and HSE guidance.
• Support and lead projects which will improve health and safety behaviours at site.
• Supporting the implementation of company HSE policy.
• Support internal HSE audits to ensure legal compliance.
• Develop and maintain the HSE electronic management system (Entropy).
• Collate all accident documentation and conduct thorough investigation, liaising with OFL managers to ensure suitable corrective actions are in place and provide guidance where necessary.
• Escalating incidents to senior managers within the business when appropriate.
• Create and manage filing systems for HSE documentation.
• Data inputting all relevant information for the maintenance of the risk management section of the HSE electronic management system.
• Proactively taking steps on timely actions by notifying the relevant parties of impending risk management actions.
• Reviewing incidents and proactively reporting RIDDOR cases, liaising directly with local authorities and providing case files where necessary.
• Review Near Miss submissions via entropy from managers ensuring they are fully completed providing guidance where necessary.
• Lead point for ISO gap analysis and implementation team.
• Manage The Legal Register ensuring we are compliant with current legislation by researching and working with others business wide to update. Ensure that new pieces of legislation and updates are also captured.
• General administration - for example, typing and formatting of policies standard operating procedures and preparing presentations.
• Liaise with third party insurers and solicitors for employee liability claims in conjunction with employee health and wellbeing.
• Preparing agendas for HSE team meetings, taking minutes and tracking actions to ensure progress and completion by the team.
• To follow procedures to ensure that tasks are undertaken in a consistent and effective manner.
• To undertake any other tasks reasonably allocated by the team for the successful delivery of HSE Risk management.
• Assist with managing online training system and provide cover when required.
• Design and maintain HSE notice boards at head office.
• Management Reporting - To Include
• Creating and developing management reports on HSE key area management of risk and KPIs.
• Creating and developing reports on incident information.
• Add reports and written updates to the monthly board report, monthly senior meeting report and the bi-monthly Executive committee pack.
• Provide in and out of hours support on minute taking when required.
• Risk assessments programme - to include conducting medical/pregnancy risk assessments, updating RA timetable, chasing people for completion of RAs, sending out actions after workshops and reviews, and following up on the sign off evidence.
• Communicative and people centric.
• Curious, willing to learn and develop.
• Self-motivated and solution focussed.
• Approachable and supportive.
• Strong attention to detail.
• Able to influence and engage with others.
• IOSH certification (or NEBOSH preferable).
• Experience in distributions and logistics is preferred.
• Employee discount: amazing discounts available on all Oak Furnitureland products after successful completion of probation.
• Life assurance: free cover of a minimum of two times your annual salary up to the age of 65.
• 25 days holiday.
• Birthday: an additional day off for you to celebrate your birthday.
• Hybrid working.
• Pension: 4% employee contribution matched by the company.
• Health and wellbeing: great discounts on local gym memberships.
• Employee Assistance Programme: gives all employees access to both telephone and face-to-face counselling services.
• My Rewards Programme: offers discounts on everything from restaurants and supermarkets, to entertainment and holidays.
• Free on-site parking.