Team Executive Assistant

Involve Recruitment Ltd.; Corntown; In loco; GBP 32.000 - 39.000; Tempo pieno

Vantaggi offerti da questo lavoro

25 days holiday

Descrizione del lavoro

Involve Recruitment Ltd. is partnering with a well-established business to appoint a Team Executive Assistant in the Business Support function.

You will support the Senior EA with diary management, admin tasks, events, and on-site coordination to keep leadership and the wider team running smoothly. The role suits an organised, practical and tech-savvy professional who enjoys enabling others and is curious about how AI can make work faster and smarter.

Competenze

• Experience in an admin or PA role.
• Confidence with Outlook calendar and email, Word, Excel and Teams.
• Exceptional written and verbal communication skills.
• Excellent organisation and time management, with attention to detail.
• Discretion and confidentiality when handling sensitive information.
• Problem-solving and analytical abilities.
• Flexibility to adapt to changing priorities.
• Curiosity about AI and willingness to learn new tools.

Mansioni

• Diary management for the Senior EA and Leadership Team.
• Plan and coordinate events and offsite meetings.
• Provide general admin support and handle confidential information.
• Coordinate workplace activities and meetings across departments.
• Manage meeting room bookings and visitor arrivals.
• Assist on projects and keep plans and timelines up to date.
• Utilise AI tools and Microsoft 365 to speed up routine tasks.

Conoscenze

Outlook

Word

Excel

Teams

Communication

Discretion

Strumenti

Microsoft 365

Claude

Copilot

Descrizione del lavoro

Job Summary

We're recruiting on behalf of a well-established business for a Team Executive Assistant to join its Business Support function, working alongside the Senior EA. You'll keep the leadership and the wider site team running smoothly day to day through diary management, admin support, events and offsites, workplace coordination and project support. It's a varied role for someone organised, practical and tech-savvy, who enjoys being the person people turn to and is curious about how AI can make work faster and smarter, with training and room to grow.

Key Responsibilities

Calendar and diary

• Manage diaries for the Senior EA and Leadership Team members, scheduling meetings across internal teams, suppliers and external partners
• Protect focus time and resolve diary conflicts with sound judgement on priorities
• Prepare people for the day ahead with clear agendas, papers and joining details

Events and offsites

• Support the planning and delivery of offsite meetings, from agenda and attendee lists to on-the-day logistics
• Research, book and manage venues, catering and accommodation within budget
• Coordinate attendee travel and joining details, and follow up on actions after each event

Admin support

• Handle general admin
• Manage confidential information with discretion at all times

Workplace coordination

• Own the meeting room booking system: manage bookings, resolve clashes and keep room calendars accurate
• Welcome visitors, customers and suppliers
• Support workplace events and internal activities, such as team meetings, Town Hall, site visits and celebrations
• Coordinate with departments across the business to keep day-to-day operations running smoothly
• Act as a first point of contact between the Senior EA, Leadership Team members and internal teams, suppliers and visitors

Facilities and suppliers

• Liaise with facilities suppliers and service providers
• Monitor office, kitchen and refreshment supplies, and place orders within budget
• Keep communal areas, kitchens and meeting spaces tidy and well stocked, escalating issues to the relevant supplier or team
• Support health and safety compliance in the workplace, including visitor safety briefings and keeping records up to date

Assistance on projects

• Assist in managing projects led by the Senior EA and Leadership Team, keeping plans, timelines and documents up to date

Tech and AI

• Use AI tools and Microsoft 365 to speed up routine work such as drafting, summarising and scheduling
• Suggest and help test better ways of working, with training and support provided

About You

Essential

• Experience in an admin, PA or similar support role
• Confident with Outlook calendar and email, Word, Excel and Teams
• Exceptional written and verbal communication skills
• Outstanding organisational and time management abilities, with strong attention to detail
• Discretion and confidentiality in handling sensitive information
• Problem-solving and analytical capabilities
• Flexibility and adaptability to changing priorities
• Curiosity about AI, with a willingness to learn and experiment with new tools

Desirable

• Experience using AI assistants such as Claude or Copilot at work or in study
• Experience in reception, office coordination, or workplace or facilities support

Behaviours

• Proactive: spots what needs doing before being asked
• Calm under pressure and comfortable saying when something is at risk
• Practical and hands-on: comfortable moving between desk-based EA work and on-site workplace coordination across a day

What's on Offer

• Up to £35,000 per annum
• Monday to Friday, 8am to 4pm, office-based
• 25 days' holiday