Executive Assistant (12-month contract)

Cambridge Consultants; Cambridge; Hybride; GBP 38 000 - 56 000; Plein temps

Résumé du poste

Cambridge Consultants is seeking an Executive Assistant to support senior stakeholders across our business units. You will manage complex calendars, organise international travel, and coordinate leadership meetings with a collaborative team approach.

The role is office-based with some flexibility to work from home. You will work with fellow EAs to cover workloads, handle expense reports, prepare presentations and ensure smooth onboarding for new hires.

Qualifications

• Relevant experience in a similar role.
• Experience supporting senior stakeholders in a fast-paced environment.
• Proficiency with MS365 and Teams.
• Comfortable using or learning AI tools such as Copilot for admin tasks.
• Experience coordinating complex international travel.
• Ability to prioritise work and communicate deadlines effectively.
• High attention to detail and accuracy.
• Reliable handling of confidential information.
• Proactive team player with willingness to muck in when required.

Responsabilités

• Provide strategic calendar management and time planning for seniors; schedule complex meetings across multiple time zones.
• Coordinate meetings including minute-taking, supported by AI tools like Copilot.
• Attend senior leadership meetings and progress actions with the team.
• Organise leadership team offsites and ensure materials/logistics are in place.
• Facilitate, record and share internal meetings.
• Manage international travel arrangements per policy.
• Organise conference attendance and related travel.
• liaise with clients when arranging meetings and supporting visits.
• Perform admin tasks: expenses, presentations, and general correspondence.
• Process statements of work and obtain contract signatures.
• Oversee induction and onboarding for new hires.
• Coordinate cover with line manager during leaves.

Connaissances

Stakeholder management

Attention to detail

Time management

Communication

Proactive teamwork

Outils

Microsoft 365

Microsoft Teams

Copilot

Description du poste

As part of our Executive Assistant team, you’ll provide support across our Business Units, working with people at all levels.

This is a varied role that includes full diary management for seniors and arranging travel for our busy project teams – no two days look the same. You’ll be given the autonomy to manage your own workload whilst working collaboratively with fellow EAs on a range of tasks and providing cover when needed.

This is an office-based role with some flexibility to work from home.

Key Responsibilities

• Provide strategic calendar management and time planning support for seniors. Schedule complex meetings across multiple time zones.
• Coordinate a variety of meetings which may include minute and action taking, supported by AI tools such as Copilot.
• Attend senior leadership meetings and work alongside the team to progress actions.
• Organise and attend leadership team offsites, ensuring materials and logistics are in place.
• Facilitate, record and share internal meetings.
• Manage international travel arrangements in line with our travel policy.
• Organise conference attendance and associated travel arrangements.
• Liaise directly with clients when arranging meetings, building a strong working relationship.
• Arrange tours of our facilities and be on hand to support visits to our site.
• Perform general administrative tasks such as submitting expense reports, pulling together presentations and general correspondence.
• Process statements of work and obtain signatures for contracts.
• Manage the induction and onboarding process for new employees.
• Work with your line manager to ensure smooth running of the business, including coordinating cover during periods of leave.

Requirements

• Relevant experience within a similar role.
• Experience supporting senior stakeholders in a fast-paced environment.
• Proficiency in using MS365 and Microsoft Teams.
• Comfortable using, or willing to learn, AI tools such as Copilot to support administrative tasks.
• Experience coordinating complex international travel.
• Must be able to prioritise work effectively and communicate with key stakeholders regarding deadlines.
• Strong attention to detail and accuracy
• Complete reliability handling confidential, sometimes sensitive information.
• A proactive team player with a strong desire to muck in where required.