EA, Executive Administrator, Business Support Coordinator

Experis; Cambridge; On-site; GBP 27,000 - 33,000; Part time

Benefits offered by this job

Benefits package

Job summary

A leading recruitment agency in Cambridge is seeking a Business Support Assistant to provide vital administrative support. The role involves coordinating calendars, events, and travel arrangements while ensuring compliance with policies. Candidates should have at least one year of experience in a similar role and possess strong interpersonal skills, attention to detail, and proficiency in Microsoft Office. This is a part-time position requiring 25 hours per week, offering a contract up to £30k per annum plus benefits.

Qualifications

• Minimum 1 year of experience in an administrative or executive assistant role.
• Proven ability to manage confidential information.
• Experience in a dynamic, fast-paced environment.

Responsibilities

• Coordinate complex diaries for team members.
• Manage domestic and international travel arrangements.
• Plan and deliver internal meetings and events.
• Ensure compliance with administrative policies.
• Provide support for other team members as needed.

Skills

Calendar Management

Event Coordination

Travel Arrangement

Interpersonal Skills

Problem Solving

Microsoft Office

Professionalism

Tools

Microsoft Teams

Job description

Overview

Business Support Assistant (EA / Administrative Support)

Up to £30k + benefits

18 months contract

Part time 25 hours per week pro rata

Location: Cambridge

Employment Type: Full-Time

About the Role

We are seeking an enthusiastic, action-oriented, and highly organised Business Support Assistant to provide exceptional administrative and executive support to our team in Cambridge.

This role supports managers and their teams across a busy, fast-paced environment. You will need strong interpersonal skills, sound judgement, and the ability to handle confidential information while managing multiple priorities with ease.

Responsibilities

• Calendar Management
  • Coordinate complex diaries across multiple time zones for managers and team members.
  • Anticipate scheduling needs and resolve conflicts proactively.
• Travel & Expenses
  • Arrange domestic and international travel.
  • Manage expense submissions and tracking for senior staff.
• Event & Meeting Coordination
  • Plan and deliver internal meetings, workshops, off-sites, social events, and staff celebrations.
  • Responsibilities include:
    • Booking venues and meeting rooms
    • Managing invitations and RSVPs
    • Coordinating catering
    • Taking and distributing meeting minutes
    • Following up on action items
    • Preparing event and meeting materials
• Team Mailing Lists
  • Maintain distribution lists and ensure timely updates for all teams.
  • Organise logistics for visitors, guest speakers, and lectures before, during, and after their arrival.
• Policy & Process Compliance
  • Ensure adherence to administrative policies, processes, and compliance requirements.
• Cover Support
  • Provide administrative cover and support for other team members as needed.
• Cross-Team and Cross-Site Collaboration
  • Support the planning and delivery of wider business events across Cambridge.
  • Work closely with administrative and support staff across sites to ensure consistent processes and a seamless experience.
  • Proactive self-starter with the ability to anticipate needs and take ownership.
  • Strong written and verbal communication skills.
  • Ability to handle confidential information with professionalism and discretion.
  • High attention to detail with excellent problem-solving abilities.
  • Calm, organised, and focused under pressure.
  • Approachable, collaborative, and solutions-oriented.
  • Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel) and Microsoft Teams.

Experience

• Minimum 1 year of experience in an administrative, executive assistant, business support, or customer service role within a dynamic, fast-paced environment.