EA & Team Assistant

Bain and Gray; City Of London; On-site; GBP 42,000 - 55,000; Full time

Job summary

Bain and Gray is seeking a highly organised Executive Assistant to support senior leadership in a growing professional services business. The role blends traditional EA duties with operational, administrative and project tasks in a collaborative team.

You will manage diaries, meetings and travel, coordinate client appointments and events, and assist with onboarding, records maintenance and general admin. Office management and cross-team collaboration are also involved.

Qualifications

• Experience in an EA/PA or broad business support role.
• Strong organisational skills and attention to detail.
• Proactive, solutions-focused with initiative.

Responsibilities

• Manage diaries, meetings and travel for senior leadership.
• Coordinate client appointments, board meetings and events.
• Support onboarding/offboarding and internal projects.
• Provide general administrative support and office management tasks.

Skills

Organised

Communication

Discretion

Proactivity

Job description

We are seeking a highly organised, proactive and personable Executive Assistant to join a successful and growing professional services business. This is a varied, hands-on role offering the opportunity to work closely with senior leadership while providing wider support across the business.

The ideal candidate will enjoy being at the heart of a business, balancing traditional EA responsibilities with operational, administrative and project-based tasks. This would suit someone who is naturally organised, takes initiative and enjoys being the go-to person who keeps everything running seamlessly.

The Role

Working closely with the Directors, you will provide comprehensive diary, meeting and travel management, alongside coordinating client appointments, board meetings and events. You will act as a key point of contact for senior stakeholders and provide support with confidential matters, documentation and general administration.

Alongside your EA responsibilities, you will work closely with the wider team across operations and marketing. This will include coordinating internal events and training, supporting employee onboarding and offboarding, assisting with business projects, maintaining accurate systems and records, and providing general administrative support as required.

There will also be an element of office management, ensuring the office runs smoothly, managing supplies and helping to create a welcoming and organised working environment.

About You

• Previous experience in an EA, PA or broad business support role.
• Exceptionally organised, with strong attention to detail and the ability to manage competing priorities.
• Proactive and solutions-focused, with the confidence to take ownership and use your initiative.
• A polished communicator who enjoys building relationships with people at all levels.
• Discreet and professional, with sound judgement when handling confidential information.
• Happy to roll up your sleeves and get involved across different areas of the business.

You will be joining a collaborative, close-knit team that values professionalism, trust and a hands-on approach. This is an excellent opportunity for someone who enjoys variety and wants to play an important role in supporting both senior leadership and the wider business.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.