Team Assistant

HAIL Partners Limited; Greater London; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

HAIL Partners is supporting a boutique venture capital firm in central London, seeking a Team Assistant to join their close-knit, high-performing team. It’s a warm, non-hierarchical culture where you’ll be given real ownership.

The team get on very well and, with it being a smaller office, you feel very close to the action. In return for your hard work, they offer a lot of flexibility (2 days required in office, with the option to go in more if preferred).

Qualifications

• At least 3 years’ experience as an EA, Team Assistant or Coordinator, ideally within financial services.
• A finance background is preferred.
• Confident managing complex diaries and travel for several senior people at once.
• Exposure to investor relations, fund operations or KYC/AML is a plus.
• Discreet with confidential information and proactive, able to work with minimal supervision.

Responsibilities

• Managing partner diaries and travel end to end.
• Supporting partners who are out fundraising, including booking investor meetings and keeping the pipeline up to date.
• Keeping the CRM in good shape.
• Running committee admin, including agendas, packs and minutes.
• Collating data for ESG reporting (admin-heavy, with a playbook to follow).
• Supporting external events and wider office projects.

Skills

EA / Team Assistant

Diary management

Travel coordination

Investor relations exposure

KYC/AML exposure

Discretion

AI automation interest

CRM

Office 365

Tools

CRM

Office 365

Job description

HAIL Partners is supporting a boutique venture capital firm in central London, who are looking for a Team Assistant to join their close-knit, high-performing team. It’s a warm, non-hierarchical culture where you’ll be given real ownership. The team get on very well and, with it being a smaller office, you feel very close to the action. In return for your hard work, they offer a lot of flexibility (2 days required in office, with the option to go in more if preferred).

About the Role

This is a varied role supporting a small group of partners (around four in total), with lighter support to a few others. On top of that you'll get involved with Investor Relations support and ESG.

Day to day includes:

• Managing partner diaries and travel end to end
• Supporting partners who are out fundraising, including booking investor meetings and keeping the pipeline up to date
• Keeping the CRM in good shape
• Running committee admin, including agendas, packs and minutes
• Collating data for ESG reporting (admin-heavy, with a playbook to follow)
• Supporting external events and wider office projects

About You

• At least 3 years’ experience as an EA, Team Assistant or Coordinator, ideally within financial services
• A finance background is preferred
• Confident managing complex diaries and travel for several senior people at once
• Exposure to investor relations, fund operations or KYC/AML is a plus
• Calm, proactive and detail-oriented, and happy to work with minimal supervision
• Discreet with confidential information
• Keen to use AI and automation to work smarter