Team Assistant

ALTANA RECRUITMENT LTD; Greater London; On-site; GBP 40,500 - 49,500; Full time

Benefits offered by this job

Unbeatable benefits package

Job summary

A multinational Private Equity house is seeking a proactive Team Assistant to support a busy team. Responsibilities include managing diaries, organizing travel, and handling communications. The ideal candidate has 3–4 years of experience in similar roles and strong Microsoft Office skills. This hybrid position offers a competitive salary of £45k along with an outstanding benefits package, making it a fantastic opportunity for growth within a dynamic team.

Qualifications

• 3–4 years’ experience in a Team Assistant or similar role.
• Previous exposure to Financial or Professional Services.
• Strong experience with Outlook calendar management.

Responsibilities

• Manage complex diaries and travel arrangements.
• Prepare documents and materials for meetings.
• Screen calls and manage incoming communications.

Skills

Interpersonal skills

Organisational skills

Communication skills

Initiative

Tools

Microsoft Office

Outlook

Job description

Overview

Team Assistant/PA – Financial Services - £45k and unbeatable benefits package (Hybrid 1 day wfh)

My client, a dynamic, multinational Private Equity house is looking for a dynamic and highly organised Team Assistant to join busy team of four but also supporting the wider Executive team as necessary. This is a varied role with plenty of moving parts, so it will suit someone who is naturally proactive, detail focused and comfortable juggling changing priorities.

Key Responsibilities

• Manage complex diaries and travel arrangements
• Putting together clear and well organised itineraries
• Keeping on top of emails, correspondence and general queries
• Process expense reports and reimbursement submissions
• Screen calls and manage incoming communications
• Prepare documents and materials for meetings
• Collaborate with other administrative team members as needed
• Managing busy and often changing diaries and travel arrangements

Experience Required

• 3–4 years’ experience in a Team Assistant or similar role
• Previous exposure to Financial or Professional Services
• Strong experience with Outlook calendar management and Microsoft Office

Skills & Attributes

• Exceptional interpersonal and communication skills
• Naturally organised, detail-focused, and dependable
• Calm under pressure, able to prioritise and be comfortable managing multiple diaries and shifting priorities
• Works proactively and uses initiative rather than waiting for direction
• Flexible and willing to go above and beyond when needed, including occasional out-of-hours support
• Takes ownership of their role and is willing to go the extra mile
• Communicates clearly and professionally, both written and verbally

This is a great opportunity to grow within a collaborative and forward-thinking team where your contribution will be both valued and visible.

PLEASE only apply if you meet the criteria above.