Executive Assistant FTC

Hail Partners Limited; City Of London; Hybrid; GBP 42,000 - 60,000; Full time

Benefits offered by this job

Hybrid working

Benefits package

Job summary

HAIL Partners is assisting a leading global Private Equity firm to hire an Executive Assistant to join their London team. This varied, fast-paced role supports senior Executives and offers close involvement in Investor Relations alongside core EA duties. The position is a 12-month Fixed Term Contract.

The firm offers hybrid working (3 days in the office, 2 days remote) and a comprehensive benefits package, including pension, private health, and bespoke professional development opportunities.

Qualifications

• Around 3–6 years' experience in an EA/Assistant role.
• Background in private equity or a similar fast-paced environment.
• Strong organisational skills and attention to detail across multiple tasks.
• Proactive, resilient and capable of supporting colleagues as needed.
• Excellent interpersonal skills and ability to build relationships quickly.

Responsibilities

• Proactive, high-volume diary management with shifting priorities.
• Organising complex travel itineraries and anticipating needs for efficiency.
• Coordinate investor meetings and roadshows, including logistics and follow-up.
• Maintain accurate investor contact records and distribution lists.
• Process invoices and expenses accurately and on time.
• Collaborate with the wider EA team on shared initiatives.

Skills

Diary management

Travel coordination

Investor meetings coordination

Invoicing & expenses

Investor relations support

Team collaboration

Organisational skills

Interpersonal skills

Job description

HAIL Partners is working with a leading global Private Equity firm seeking an Executive Assistant to join their London team. This is a varied, fast-paced role supporting senior Executives, with close involvement in Investor Relations activity alongside core EA duties. This is a 12 month Fixed Term Contract.

Responsibilities:

• Proactive, high-volume diary management, juggling shifting priorities with accuracy
• Organising complex travel itineraries, anticipating needs and building in efficiencies
• Assisting with the coordination of investor meetings and roadshows, including logistics, materials and follow-up
• Helping maintain accurate investor contact records and distribution lists
• Processing invoices and expenses accurately and on time
• Collaborating with the wider EA team on shared initiatives and ways of working

Role Requirements:

• Around 3–6 years' experience in an EA/Assistant support role
• Background in private equity or a similar fast paced environment
• Comfortable working as part of a team, including stepping in to support colleagues when needed
• Strong organisational skills and attention to detail across multiple concurrent tasks
• Strong work ethic, resilience and a proactive approach to problem-solving
• Good instincts and interpersonal skills, building relationships quickly and easily

The firm offers hybrid working (3/2) and a strong benefits package.