Team Assistant

Kosmos Recruitment Limited; Greater London; On-site; GBP 45,000 - 50,000; Full time

Benefits offered by this job

Great benefits package

Collaborative work environment

Career growth opportunities

Job summary

An established industry player is seeking a proactive Team Assistant to support a dynamic Private Equity firm. This role involves extensive diary and travel management, traditional administrative duties, and event coordination. You will thrive in a collaborative environment, working alongside a dedicated team to ensure seamless office operations. With a competitive salary and a supportive workplace culture, this is an excellent opportunity to further your career in a prestigious firm. If you are passionate about administrative excellence and eager to contribute to a thriving team, this position is perfect for you.

Qualifications

• 3+ years of experience in administrative support, especially in professional services.
• Proficient in diary and travel management, with strong organizational skills.

Responsibilities

• Manage complex diaries and schedules, ensuring smooth operations.
• Coordinate travel arrangements and handle confidential documents with discretion.

Skills

Administrative Support

Diary Management

Travel Management

Event Coordination

Communication Skills

Data Management

Education

High School Diploma

Bachelor's Degree

Tools

SAP

Concur

Job description

Please only apply if you have been an Administrative Assistant in Professional Services for 3+ years.

This is your opportunity to expand your knowledge and build on the experience you already have as a Team Assistant. Yes, there are the usual bread and butter tasks like diary, travel and expenses, BUT this role has more! Get involved with company communications, get involved with ESG, join a dynamic Private Equity firm on the Strand and grow within the company. Our client is looking for someone who will be an excellent, collaborative team member in a successful, global Private Equity firm.

You must have 3+ years of administrative support experience, including supporting a group and Senior members of a team. The role is varied and they want someone who really loves what they do. You will need to take ownership of your tasks, providing excellent support for your team.

There are 4 other Team Assistants within the London office and they all thoroughly enjoy working there. You will work together and cover all nature of tasks to ensure the smooth running of the office. It's a lovely environment; everyone at the company works together, they work hard and you will be really looked after.

The role:

• Proactive and extensive diary and schedule management; meetings, interviews, conferences and other events.
• Complex travel management, including transport, accommodation and transfers, creating door-to-door itineraries with multiple schedules and time zones in mind.
• Traditional support and administrative duties, including expense processing (SAP, Concur system), meeting and document preparation and any further ad-hoc requests.
• Day-to-day office management duties, when required, supporting the team of assistants within the company with any ad-hoc event planning and management.
• Handle signatures, invoicing and any confidential documents with the utmost discretion, ensuring all critical information remains secure.
• Meeting minutes and distribution.
• New joiner photos; liaising with photographers across all office jurisdictions and uploading them to the company website in a timely manner.
• Take stock of merchandise, maintaining the spreadsheet and ensuring appropriate items are ordered and delivered, as requested.
• Maintain and update templates.
• Undertake market research and collate information in preparation for interviews, conferences and events.
• Support the production of the company’s internal newsletter.
• Draft social media posts and provide additional support around the announcement of new transactions.
• Maintain the team’s tracker system, supporting time management and allocation of tasks.
• Coordinate events and manage all logistics surrounding the Annual ESG Forum, securing the venue, arranging dinners, preparing and coordinating the speakers and attendees to ensure smooth operations and processes, keeping on top of the event budget.
• Support with any recruitment requirements, scheduling calls and coordinating interviews.
• Assist with data collection from the teams, keeping up-to-date mailing lists, sending out emails, keeping track of answers, as well as organising and summarising the collected data.

Package:

Base salary c. £45,000-£50,000 PA (depending on experience and salary history).

Great benefits package.

This role is in the office 5 days/week.

8:30am - 5.00pm with occasional work outside these hours.

This Job Description is summary in nature, is not inclusive of all duties and responsibilities and is subject to change.

Kosmos Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative
• Industries: Financial Services, Venture Capital and Private Equity Principals, and Banking