Team Assistant

Australasian Recruitment Company Limited; City Of London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Australasian Recruitment Company Limited in City of London is seeking a proactive Team Assistant to support senior stakeholders in a fast-paced financial services environment. You will play a key role coordinating calls, meetings, and travel while maintaining calendars and expense reporting with accuracy and discretion.

The role emphasizes professionalism, attention to detail, and initiative in a collaborative office setting where team support and multitasking are essential.

Qualifications

• Proven experience as a Team Assistant or similar role.
• Excellent communication and organisational abilities.
• Ability to manage multiple tasks under pressure.
• Strong attention to detail and initiative.

Responsibilities

• Manage a high volume of calls, screen and route messages.
• Coordinate meetings and maintain banker contact information.
• Manage high-volume calendars and diary commitments.
• Arrange international travel, visas, hotels, and transfers.
• Process travel and entertainment expense reports accurately.
• Support ad hoc projects and general administrative duties.

Skills

Phone call management

Meeting coordination

Calendar management

Travel planning

Expense reporting

Administrative support

Team collaboration

Communication skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Travel booking tools

Job description

TEAM ASSISTANT

Accelerate your career within a leading global financial services environment as a Team Assistant, supporting senior stakeholders across a dynamic and high-performing division. This fast-paced role offers the opportunity to work closely with executives at all levels, providing essential organisational and administrative support. Ideal for an experienced Team Assistant with strong multitasking abilities, you'll thrive in a collaborative environment where professionalism, attention to detail and initiative are highly valued.

TEAM ASSISTANT ROLE

• Managing a high volume of phone calls, placing, receiving, screening and routing calls as required, and taking detailed and accurate messages
• Coordinating meetings and conference calls and maintaining banker contact information
• Managing high-volume banker calendars and diary commitments
• Coordinating travel arrangements, including flights, multi-leg international travel, visa applications, hotel reservations, car transfers, cash advances and itinerary preparation
• Processing travel and entertainment expense reports accurately and in compliance with expense guidelines
• Interacting with colleagues in a professional and effective manner
• Performing administrative tasks, including copying, archiving, faxing and filing
• Supporting a team-oriented environment through sharing responsibilities and providing assistance to colleagues
• Supporting ad hoc projects and administrative duties as required

TEAM ASSISTANT ESSENTIALS

• Demonstrating excellent communication skills in person, over the phone and via email
• Maintaining high attention to detail and strong technical skills
• Applying good judgement, independent thinking and resourcefulness
• Working effectively under pressure, prioritising workloads and managing multiple tasks efficiently
• Demonstrating a strong understanding of business and corporate environments while working collaboratively within teams
• Utilising Microsoft Outlook, Word, Excel and PowerPoint proficiently

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.