Office Coordinator and Personal Assistant

Australasian Recruitment Company; Greater London; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Discretionary bonus

Pension

Life insurance

Job summary

Australasian Recruitment Company is seeking an Office Coordinator and Personal Assistant to support senior leaders, oversee daily operations and maintain an organised, client-focused office in a busy wealth management environment.

You will supervise front-of-house, liaise with building management and suppliers, help develop admin, health and safety policies, manage budgets and invoices, and provide executive support to the COO including diary management and meeting coordination.

Qualifications

• 2 years' experience in administration or similar role.
• Strong organisational skills and close attention to detail.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint).
• Excellent interpersonal and written/verbal communication.
• Able to build positive working relationships and use initiative.

Responsibilities

• Overseeing daily office operations and maintaining a professional environment.
• Managing front-of-house and supervising Receptionist and stakeholders.
• Liaising with building management, suppliers and service providers.
• Developing and maintaining administrative, operational and health and safety policies.
• Managing office budgets, expenditures, invoices and expenses.
• Providing executive support to the COO including diary management and meeting coordination.
• Organising internal events, meetings, agendas, minute taking and actions.
• Maintaining confidential records and supporting workforce administration.

Skills

Organisational skills

Attention to detail

Communication skills

Interpersonal skills

Tools

Microsoft Office

Job description

OFFICE COORDINATOR AND PERSONAL ASSISTANT

Join a successful and highly regarded wealth management firm as an Office Coordinator and Personal Assistant, playing a central role in the smooth running of a busy and professional office. Supporting senior leaders while overseeing day to day operations, you'll help maintain an organised, client focused environment and ensure administrative processes run seamlessly. This is an excellent opportunity for a proactive, detail oriented individual who thrives in a fast paced setting and enjoys being at the heart of the business.

OFFICE COORDINATOR AND PERSONAL ASSISTANT ROLE:

• Overseeing daily office operations, ensuring an efficient, organised and professional working environment
• Managing front-of-house operations, including supervision of the Receptionist and stakeholder engagement
• Acting as the primary liaison with building management, suppliers and service providers to support office operations and compliance
• Developing and maintaining administrative, operational and health and safety policies, procedures and records
• Managing office budgets, expenditure, invoices and expense processing
• Providing executive support to the COO, including diary management, meeting coordination and administrative assistance
• Organising internal events, social initiatives and operational meetings, including agenda preparation, minute taking and action tracking
• Maintaining confidential records, managing filing systems and supporting workforce administration, including absence monitoring and approvals

OFFICE COORDINATOR AND PERSONAL ASSISTANT ESSENTIALS:

• 2 years' experience working in administration
• Demonstrating strong organisational skills and close attention to detail to maintain high-quality standards
• Utilising Microsoft Office applications, including Excel, Word and PowerPoint
• Building and maintaining positive working relationships through initiative and effective communication
• Demonstrating excellent interpersonal, written and verbal communication skills across all levels

OFFICE COORDINATOR AND PERSONAL ASSISTANT BENEFITS:

• Receiving health insurance
• Receiving discretionary bonus payments
• Participating in a pension scheme
• Receiving life insurance coverage

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation.