Team Assistant

Australasian Recruitment Company; West Midlands; On-site; GBP 26,000 - 38,000; Full time

Job summary

Australasian Recruitment Company is seeking a Team Assistant to join a leading global financial services organisation as a Junior Banker Assistant. You will support a busy team of bankers, manage administrative processes, coordinate across international stakeholders, and ensure smooth day-to-day operations in a fast-paced environment.

Fluent German and English are essential, with prior admin/PA/EA or coordination experience.

Qualifications

• Fluent German and English language skills, written and verbal.
• Experience in administration, team support, PA, EA or coordination roles.
• Strong organisational skills and exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Confident communication and ability to build professional relationships.
• Proficient with Microsoft Office applications.

Responsibilities

• Managing diaries and calendars for bankers at Associate level and above.
• Coordinating and scheduling meetings and conference calls across multiple time zones, including German-speaking regions.
• Managing high volumes of phone calls and emails in both German and English, ensuring information relay.
• Coordinating room bookings for internal and external meetings and video conferences across multiple locations.
• Arranging complex international travel, including visa applications, flights, accommodation and ground transportation.
• Managing expense processing and reconciliations.
• Processing invoices and maintaining accurate records.
• Supporting German-speaking bankers and stakeholders with day-to-day administrative requirements.
• Taking ownership of ad hoc tasks while managing competing priorities.
• Providing phone and holiday cover for colleagues as required.

Skills

German language

English language

Administration

PA/EA experience

Calendar management

Job description

TEAM ASSISTANT Launch your career within a leading global financial services organisation as a Junior Banker Assistant. Supporting a busy team of banking professionals, you'll play a key role in managing administrative processes, coordinating across international stakeholders and ensuring day-to-day operations run smoothly. This is an excellent opportunity for a highly organised and proactive individual with fluent German and English language skills who thrives in a fast-paced, collaborative environment and is keen to develop their career within financial services.

TEAM ASSISTANT ROLE:

• Managing diaries and calendars for bankers at Associate level and above
• Coordinating and scheduling meetings and conference calls across multiple time zones, including German-speaking regions
• Managing high volumes of phone calls and emails in both German and English, ensuring information is relayed accurately and efficiently
• Coordinating room bookings for internal and external meetings and video conferences across multiple locations
• Arranging complex international travel, including visa applications, flights, accommodation and ground transportation
• Managing expense processing and reconciliations
• Processing invoices and maintaining accurate records
• Supporting German-speaking bankers and stakeholders with day-to-day administrative requirements
• Taking ownership of ad hoc tasks while managing competing priorities effectively
• Providing phone and holiday cover for colleagues as required

TEAM ASSISTANT ESSENTIALS:

• Demonstrating fluent German and English language skills, both written and verbal
• Demonstrating previous experience in administration, team support, PA, EA or coordination roles
• Utilising strong organisational skills and exceptional attention to detail
• Managing multiple priorities within a fast-paced environment
• Communicating confidently and building strong professional relationships
• Utilising Microsoft Office applications proficiently

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation