Executive Team Assistant — Global Finance & Travel

Australasian Recruitment Company Limited; City Of London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Australasian Recruitment Company Limited in City of London is seeking a proactive Team Assistant to support senior stakeholders in a fast-paced financial services environment. You will play a key role coordinating calls, meetings, and travel while maintaining calendars and expense reporting with accuracy and discretion.

The role emphasizes professionalism, attention to detail, and initiative in a collaborative office setting where team support and multitasking are essential.

Qualifications

• Proven experience as a Team Assistant or similar role.
• Excellent communication and organisational abilities.
• Ability to manage multiple tasks under pressure.
• Strong attention to detail and initiative.

Responsibilities

• Manage a high volume of calls, screen and route messages.
• Coordinate meetings and maintain banker contact information.
• Manage high-volume calendars and diary commitments.
• Arrange international travel, visas, hotels, and transfers.
• Process travel and entertainment expense reports accurately.
• Support ad hoc projects and general administrative duties.

Skills

Phone call management

Meeting coordination

Calendar management

Travel planning

Expense reporting

Administrative support

Team collaboration

Communication skills

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Travel booking tools

Job description

Australasian Recruitment Company Limited in City of London is seeking a proactive Team Assistant to support senior stakeholders in a fast-paced financial services environment. You will play a key role coordinating calls, meetings, and travel while maintaining calendars and expense reporting with accuracy and discretion.

The role emphasizes professionalism, attention to detail, and initiative in a collaborative office setting where team support and multitasking are essential.