Administrative Assistant - Global Investment Bank

ISE Partners; Birmingham; On-site; GBP 32,000 - 37,000; Full time

Benefits offered by this job

On-site gym

Rooftop terrace

Sauna

In-house chef

Barista service

Friday team lunches

Five days in the office

Job summary

ISE Partners in Birmingham is seeking an experienced administrator, Team Assistant or coordinator to support a busy bankers team, managing diaries, calendars and cross-time-zone meetings with meticulous attention to detail.

You will need at least two years of experience as an assistant and confidence coordinating meetings with stakeholders, travel arrangements, and handling a high volume of requests in a fast-paced environment.

Qualifications

• At least two years of experience as an assistant.
• Experience scheduling meetings with stakeholders and managing competing priorities.

Responsibilities

• Manage diaries and calendars for bankers across levels.
• Coordinate meetings, conference calls and virtual meetings across multiple time zones.
• Handle high volumes of email and telephone communications.
• Coordinate domestic and international travel arrangements.
• Process expenses and support expense-management activities.
• Assist with invoices and administrative workflows.
• Build relationships with colleagues and stakeholders across the business.

Skills

Scheduling meetings

Diary management

Stakeholder coordination

Multitasking/Prioritization

Communication

Job description

We are seeking an experienced administrator, Team Assistant or coordinator ready to develop within a world-class financial institution. You will support a team of busy bankers, managing complex schedules, coordinating meetings across multiple time zones and balancing a high volume of requests while maintaining exceptional attention to detail.

This is an exceptional opportunity has arisen for you to join a globally renowned investment bank as a Junior Assistant. supporting high-performing teams in a fast-paced, professional environment.

You will need at least two years of experience as an assistant and confidence when scheduling meetings with stakeholders and managing competing priorities within a fast-paced business environment.

Responsibilities include, but are not limited to:

Diary, Meetings and Communication

• Managing diaries and calendars for bankers across Analyst, Associate and Junior VP populations
• Coordinating meetings, conference calls and virtual meetings across multiple time zones
• Handling high volumes of email and telephone communications

Travel and Expenses

• Coordinating domestic and international travel arrangements
• Processing expenses and supporting expense-management activities

Administrative and Team Support

• Processing invoices and maintaining administrative workflows
• Managing ad hoc requests while maintaining a high level of organisation and accuracy
• Building strong relationships with colleagues and stakeholders across the business

What's On Offer?

• £16 – 18 inclusive of holiday pay
• Five days in the office
• 12–18 month role, initial offer will be six-month, then extension
• Potential longer‑term opportunities for high performers
• Exposure to senior stakeholders across a global organisation
• Clear progression towards an Executive Assistant career
• Friday Team lunches, depending on team or division
• Excellent office facilities, including an on‑site gym, rooftop terrace, sauna, in‑house chef and barista service

This role requires you to be a highly organised, proactive and a process‑driven individual who enjoys being at the heart of a busy team and takes pride in delivering exceptional support. You will receive training and exposure to leading financial‑services professionals, providing an excellent foundation for a long‑term career to become a top Executive Assistant.