Team Administrator - Gloucester Crisis Team

NHS Jobs; Gloucester; On-site; GBP 21,000 - 27,000; Full time

Job summary

NHS Jobs in Gloucester is seeking a Team Administrator for the Gloucester Crisis Team to support a range of office systems and provide a comprehensive administration/secretarial service. The role includes diary management, handling correspondence, and producing high-quality documents.

You will use Microsoft Office to prepare reports, presentations, and emails, and take initiative to prioritise workload to meet deadlines.

Responsibilities

• Provide a full and comprehensive administration/secretarial service.
• Prioritise workload to meet deadlines and manage conflicting diary appointments.
• Propose changes to working practices to maximise efficiency.
• Produce copy and/or audio typing of correspondence, reports, presentations and spreadsheets.
• Use Microsoft Office to create reports, spreadsheets, presentations and emails to a high standard.
• Handle all correspondence including opening, redirecting, distribution and drafting replies.
• In the Manager's absence, open, action and respond to emails and other correspondence.
• Manage day-to-day diary management, arrange and coordinate meetings and resolve diary conflicts.

Job description

Team Administrator - Gloucester Crisis Team

To be responsible for a number of office systems including ordering stationery, petty cash, payment of invoices and fax / photocopier control. To provide a full and comprehensive administration / secretarial service. To use own initiative in prioritising workload to ensure deadlines are met. When appropriate, propose changes to working practices to maximise efficiency / effectiveness of role. To produce copy and / or audio typing of correspondence, reports, presentations and spreadsheets, ensuring all documents are accurate and produced to a high standard. To use Microsoft Office packages to produce reports, spreadsheets, presentations, emails to a high quality standard. To handle all correspondence, including opening, redirecting, distribution and drafting replies to all mail. At times be responsible, in the Managers absence, for opening, actioning and responding to emails and other correspondence To be responsible for day-to-day diary management, arranging and co-ordinating meetings and to resolve conflicting diary appointments