Team Administrator

JR Recruitment; Willenhall; Hybrid; GBP 25,000 - 35,000; Full time

Job summary

A leading commercial property specialist in Willenhall is seeking a Team Administrator to provide comprehensive administrative support to their Building Consultancy team. The ideal candidate will be highly organized, proficient in Microsoft Office, and familiar with digital tools like DocuSign. The role includes responsibilities such as assisting with invoicing, organizing documents, and supporting team events. This position offers a hybrid working pattern, reflecting the company's commitment to a flexible working environment.

Qualifications

• Ability to support invoicing and WIP management.
• Experience with financial information and invoicing processes.
• Familiarity with property industry preferred.

Responsibilities

• Support invoicing and WIP management.
• Organize electronic folders and archive completed jobs.
• Prepare and format documents and reports.
• Assist in onboarding new starters and provide general admin support.

Skills

Highly organised

Strong attention to detail

Confident managing multiple tasks

Strong communication skills

Collaborative approach

Proficient in Microsoft Office

Familiar with digital tools

Tools

DocuSign

Dropbox

Job description

Our client is the UK’s leading specialist in commercial property and asset management. They are also an excellent employer who take fabulous care of their much valued staff.

A fabulous opportunity to join a busy and dynamic team, the Team Administrator will work closely with the Executive Assistant to provide administrative support for the Building Consultancy team.

Responsibilities

• Supporting invoicing and WIP management, including issuing and chasing invoices and helping with reconciliations
• Keeping electronic folders organised and archiving completed jobs
• Collating contracts and sending them for signature via DocuSign
• Preparing and formatting documents and reports
• Sharing large files securely with external contacts
• Helping create LinkedIn content with the Marketing team
• Supporting team events, conferences, and socials
• Assisting with onboarding new starters and general admin support
• Stepping in to support the wider team when the Executive Assistant is away
• Monitoring statutory and internal compliance, including meeting company policies and procedures, RICS and ISO standards and any statutory timelines and escalation requirements

The ideal candidate

• Highly organised with strong attention to detail
• Confident managing multiple tasks and deadlines
• Comfortable working with financial information and invoicing processes
• Strong communication skills and a collaborative approach
• Proficient in Microsoft Office and familiar with digital tools such as DocuSign and Dropbox (or similar)
• Experience within the property industry preferred but not essential.

Hours of work are Monday – Thursday 9am – 5 : 30pm and Friday 9am – 5pm. Hybrid working pattern available.

An excellent opportunity to join a really forward thinking and highly regarded business. Please get in touch to hear more