Team Administrator

Transformationunitgm; Derby; On-site; GBP 24,000 - 26,000; Part time

Job summary

Une opportunité passionnante s'offre à un Administrateur d'Équipe au sein de l'Université des Hôpitaux de Derby et Burton NHS Foundation Trust. Dans ce rôle, vous jouerez un rôle clé en fournissant un soutien administratif essentiel dans la gestion des risques et de la gouvernance tout en contribuant à la sécurité et à l'expérience des patients. Nous valorisons l'égalité, la diversité et l'inclusion et encourageons les candidatures de divers arrière-plans.

Benefits

Development opportunities

Employee assistance programme

Discounted gym membership

Onsite fitness classes

Qualifications

• Expérience dans un rôle administratif et de soutien.
• Connaissance des systèmes NHS et expérience antérieure dans l'administration NHS.
• Connaissance des terminologies médicales.

Responsibilities

• Fournir un soutien administratif de haute qualité au service de gouvernance et de gestion des risques.
• Gérer les demandes et organiser des réunions, en prenant des notes et en produisant des ordres du jour.
• Assurer la confidentialité des informations sensibles.

Skills

Organisational skills

Communication skills

Confidentiality awareness

Education

A good standard of English to GCSE (9-4 or A-C) or equivalent

NVQ III in Business and Administration or equivalent

Tools

Microsoft Software Packages

Job description

Main area Admin and Clerical Grade Band 3 Contract Permanent Hours Part time - 37.5 hours per week (7.5 hrs per day, 5 days per week) Job ref 320-W&C-1045

Employer University Hospitals of Derby and Burton NHS Foundation Trust Employer type NHS Site Royal Derby Hospital Town Derby Salary £24,625 - £25,674 pro rata pa Salary period Yearly Closing 26/06/2025 23:59 Interview date 10/07/2025

Team Administrator

Band 3

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together.

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

With over 13,000 members of staff you can expect huge variety and new opportunities every day! Our staff go above and beyond and take pride in caring for our patients.

University Hospitals of Derby and Burton NHS Foundation Trust is fully committed to promoting inclusion, equality, diversity and human rights in employment and delivery of its services. The Trust is committed to providing an environment where all employees, patients, carers and visitors experience equality of opportunity by means of understanding and appreciating the value of diversity.

As a Trust we promote an inclusive environment and welcome applications from a diverse pool of talent and backgrounds. All individuals are valued and given every opportunity to succeed based on merit.

The Trust actively encourages applications from members of our Black, Asian and Minority Ethnic communities. These groups are under-represented in our organisation, and it’s important to us that our workforce reflects the diversity of our communities as much as possible.

Armed Forces and Disability Confident guaranteed interview scheme

To further support the pledges in the Armed Forces Covenant and to make a positive contribution to support ex-armed forces personnel (veterans) make the transition to civilian life, the Trust has introduced a Guaranteed Interview Scheme for veterans who meets the essential criteria set out in the person specification, to help them overcome barriers to find civilian employment. The scheme will operate for all external recruitment.

The Trust is a Disability Confident Employer and committed to both employing and retaining people with disabilities. This commitment is to guarantee an interview for any candidate that has disclosed a disability under the Equality Act 2010 and who meets the essential criteria set out in the person specification. Reasonable adjustments under the Equality Act 2010 will be considered upon request.

If you require support/adjustments with your application please contact the recruitment team on 01332 788466

Join us and help make a real difference to our Trust.

Here’s more about the role and what we’re looking for;

Job overview

We are seeking a dedicated Risk & Governance Administrator to join our team at University Hospitals of Derby & Burton NHS Foundation Trust.

The successful candidate will play a key role in providing administrative support to the governance and risk management agenda within the Business Unit, supporting patient safety, patient experience, clinical effectiveness, and high-quality care.

Main duties of the job

• To act as the central point of contact for the administration service, providing a high standard of administrative support in own departmental area
• Provide effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive Administration service.
• To ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.
• Undertake general administration duties in respect of own department requirements I.e., diary management and organising associated activities/paperwork – including arrangement of
  meetings, taking meeting notes and producing agendas/minutes
• Prioritise own work schedule, to ensure an efficient and timely output within all areas of responsibility, to assist in achievement of quality and audit standards.
• Awareness and understanding of sensitive information, ensuring strict confidentiality at all times.
• Ensure timely delivery of regular and ad hoc, data / information requested by the management team, producing reports as required.

Closing date of applications: 26 June 2025

Date of interview: 10 July 2025

Working for our organisation

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, including both professional and leadership development
• On-going support through every step of the way from recruitment to when you join our team and beyond.
• A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

• We see on average 4810 OP appointments per day.
• We are the 4 th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.

Detailed job description and main responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB – this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

• Knowledge of a range of administrative or secretarial procedures
• Experience of working in an administrative / support secretary role
• Evidence the effective co-ordination of Data/Information/spreadsheets.
• Evidence organisational skills to prioritise tasks and assess straightforward facts and situations
• Experience of NHS Admin Processes
• Experience of working NHS Systems, Lorenzo, SystmOne
• Experience of working with Microsoft Software Packages, including Excel, Word & Teams
• Awareness of medical terminology
• Experience of working in a hospital environmenment
• Previous NHS experience

Qualifications

• A good standard of English to GCSE (9-4 or A-C) or equivalent
• RSA/OCR level III or equivalent knowledge and skills.
• NVQ III in Business and Administration or equivalent

Communication & Interpersonal Skills

• Ability to communicate effectively – including written, face to face and telephone

Our Trust aims to provide the highest quality care to patients within Derbyshire and South East Staffordshire and we want the very best people to work with us.

Follow us on Twitter @UHDBTrust or find us on Facebook & LinkedIn - UHDBTrust

IMPORTANT INFORMATION

If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment.

At UHDB , we offer different ways to work flexibly to each and every one of our colleagues, many of whom already work flexibly at all sites of the Trust.

For our roles we are open to discussing the possibility of part-time/ reduced hours/ compressed hours/ flexible start and finish times/ fixed/flexible shifts/annualised hours/ term time hours/ hybrid working – working partly in the trust/partly at home.

Why don’t you talk to us at interview about the flexibility you would like to explore and what it means to you, and we will discuss what’s possible for the job and team, and the opportunities we might be able to create together.

We can’t promise to give you exactly what you want, but we do promise to work with you to look at all the available options.

Most of our posts are subject to a DBS check, however having a criminal record will not necessarily bar you from obtaining a position. Please be aware that all new employees starting work with us will be charged for the cost of their DBS check, if it is required for their role.

All correspondence relating to your application will be sent to you via our trac.system account. Please ensure that you regularly check your emails; this includes junk/spam, as your security settings may not recognise the sender.

Anyone from outside of the UK (excluding from the Republic of Ireland) will need permission from UK Visas and Immigration (UKVI) to work in the UK and may also need entry clearance before travelling here.

UKVI is responsible for managing migration. To obtain a visa or entry clearance, you will need to meet certain requirements and demonstrate you have the right the work in the UK via:

• the points-based immigration system
• the EU settlement scheme
• eVisa

During the course of its employment activities, University Hospitals of Derby and Burton NHS Foundation Trust collects, stores and processes personal information about prospective, current and former staff.

Our Privacy Notice includes applicants, employees (and former employees), workers (including agency, casual, honorary and contracted staff), volunteers, trainees and those carrying out work experience – please refer to our Privacy Notice available on our Trust website: https://www.uhdb.nhs.uk/information-governance

Employer certification / accreditation badges

This post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.

Application numbers

If we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment. Please ensure that you had read the Job Description and Person Spec and that you meet the criteria before applying.