Cash Allocation Team Administrator

Busy Bees Nurseries; Chasetown; Remote; GBP 25,000 - 35,000; Full time

Job summary

Busy Bees Nurseries is seeking a Cash Allocation Team Administrator to process and reconcile receipt data for its Centres. This full-time role, offered on a fixed-term basis, focuses on ensuring accurate financial operations and requires effective independent work and communication skills. Join an organization renowned for its supportive work culture and sector-leading benefits.

Benefits

Sector-leading Family Leave

Fully remote working

Big Benefits platform with discounts

Birthdays off

Access to Employee Assistance Program

Further Training and Development opportunities

Qualifications

• Minimum of 2 years’ experience working within a finance environment.
• Knowledge of Excel at an intermediate level.
• Previous experience in a similar environment is desirable.

Responsibilities

• Accurate allocation of receipts to Children's accounts daily.
• Maintain & update lookup tables within Groupit.
• Complete monthly bank reconciliations accurately for all Centres.

Skills

Excel

Good telephone manner

Independent work

Tools

Groupit

Pollen 8

Job description

Job Summary

Job Title: Cash Allocation Team Administrator

Reports to: Sales Ledger Manager

Based: Remote

Employment Type: Full-time 35 hours per week, fixed-term contract for 6-9 months covering maternity leave

About the role

This role is responsible for processing and reconciling receipt data monthly for Busy Bees Centres in a professional, competent, and timely manner.

About Busy Bees and our culture

Established in [year], we are now not only the largest but also the leading provider of childcare in the UK and the fourth largest provider in the world with plans to reach centres globally this year. This is an exciting time to join us!

Working at Busy Bees offers several benefits, including competitive pay, flexible scheduling, opportunities for professional development and advancement. We also offer a supportive and collaborative work environment where you can learn from experienced colleagues and make meaningful connections.

We understand the demands of the position, which is why your well-being is important to us. To us, wellbeing means feeling socially connected, healthy, content, and purposeful at Busy Bees.

• Sector-leading Family Leave
• Fully remote working
• Big Benefits: Dedicated 24/7 employee benefits platform ‘Smart Hive’ with retail, cinema, and travel discounts
• Birthdays off
• Health and Wellbeing: Access to Employee Assistance Program, Peppy, and Mental Health Apps
• Further Training and Development: Access to our training company to support your development and qualifications

Responsibilities

• Accurate allocation of receipts to Children’s accounts within the Nursery Database daily using the Receipts Posting Tool within Groupit.
• Maintain & update lookup tables within Groupit to facilitate correct receipt allocation.
• Resolve receipt posting queries from Centres and parents within set timeframes.
• Review and monitor the validity of parent references and advise Centres and Parents of discrepancies.
• Create and post nominal journals for miscellaneous receipts and inter-company bank transfers.
• Complete monthly bank reconciliations accurately and timely for all Centres & Group Bank accounts using the automated bank reconciliation software within Groupit.
• Import data from general ledger and bank statements to Groupit daily.
• Process Credit Card payments within Pollen 8 and allocate to Children’s accounts daily.
• Use the Other Income Tool to allocate sundry receipts to children’s accounts or the nominal ledger regularly.
• Participate in testing system upgrades and transitional functions occasionally.
• Assist with ad hoc duties as requested by the Sales Ledger Manager.
• Knowledge of Excel at an intermediate level. Previous experience in a similar environment is desirable.
• Good telephone manner, confident in dealing with internal customers and parents via email and phone.
• Minimum of 2 years’ experience working within a finance environment.
• Ability to work independently and manage workloads effectively.
• Prioritize tasks to meet deadlines effectively.