Receptionist / Team Administrator

NHS; Birmingham; On-site; GBP 22,000 - 26,000; Full time

Job summary

The Birmingham Women's and Children's NHS Foundation Trust is seeking a Receptionist / Team Administrator to support a busy community mental health team. The role involves first point of contact responsibilities, providing administrative support, and ensuring smooth operations within the clinical environment. Candidates should have relevant qualifications and a commitment to personal development within the NHS.

Qualifications

• Recent administrative experience in NHS or equivalent setting.
• Experience in audio typing.
• Commitment to personal development.

Responsibilities

• Serve as the first point of contact for the team, handling calls and welcoming visitors.
• Provide administrative support to the community mental health clinicians.
• Liaise daily with clinical and administrative staff.

Skills

Planning and organisational skills

Attention to detail

Ability to manage own workload

Professional telephone manner

Enthusiasm for the position

Education

GCSE or equivalent: English Language at Grade C or above

NVQ Level 2 in Business and Administration or equivalent

OCR Level II typing/word processing or equivalent

Tools

MS Office (Outlook, Word, Excel, PowerPoint, Access)

FTB Database - Carenotes

Job description

Go back Birmingham Women's and Children's NHS Foundation Trust

Receptionist / Team Administrator

Information:

This job is now closed

Job summary

To provide comprehensive front of house cover to busy community mental health team. To be part of the administrative team for the community mental health clinicians.

Main duties of the job

To be first point of contact for the team, including answering calls into the hub, meeting and greeting visitors, directing staff, liaising with clinical team members and administrative staff on a daily basis.

About us

Birmingham Women's and Children's NHS Foundation Trust is the first of its type in the UK. Our Trust was formed in February 2017 to drive forward our commitment to provide the highest quality, world-class physical and mental health care for our women, children and families. Uniting our hospitals means more seamless care; more investment to make greater advances in our specialist treatment and world-leading neo-natal and fetal work. Importantly, it also gives us a greater voice in shaping the future of family-centred care.

Birmingham Children's Hospital is a UK leading specialist paediatric centre with an international reputation in several areas.

Birmingham Women's Hospital is one of two dedicated women's hospitals in the UK, with the busiest single site maternity unit, delivering more than 8,200 babies a year offering a full range of gynaecological, maternity and neonatal care.

Forward Thinking Birmingham (FTB) Mental Health Services are a unique, innovative community and inpatient mental health partnership. Alongside partners FTB offers care pathways of mental health assessment and treatment for young people aged 0-25 years old.

Our Trust is committed to creating the best place to work. We believe in promoting and enhancing inclusion, diversity and equality and encourage applications from all areas of the community, who meet the criteria for the role, regardless of age, gender identity, disability, race, religion or sexual orientation.

Job responsibilities

Please refer to the attached job description and person specification to view the full details for this opportunity at Birmingham Womens and Childrens NHS Foundation Trust.

When completing your application, please ensure you have evidenced how you meet the job description and person specification to include transferable experience, qualifications, skills along with professional registration details (if applicable).

Occasionally we receive a large number of applications for our roles and when that happens we sometimes bring the closing date forward, so please apply promptly to avoid disappointment.

Person Specification

Qualifications

• Educated to GCSE or equivalent: includes English Language at Grade C or above
• Working knowledge of MS Office applications, particularly Outlook, Word, Excel, PowerPoint and Access
• Professional telephone manner
• Commitment to personal development
• NVQ Level 2 in Business and Administration, or equivalent
• Audio typing experience
• Knowledge of FTB Database - Carenotes
• Current or recent administrative experience in NHS/Health Care or similar setting
• OCR Level II typing/word processing, or equivalent

Skills

• Planning and organisational skills
• Manage own workload, re-prioritise as necessary to adapt to changing demands
• Ability to meet agreed deadlines; attention to detail and accuracy is maintained
• Demonstrates enthusiasm and interest in the position
• Ability to work effectively under own initiative; whilst understanding the importance of appropriate lines of communication within Team and Line Management structure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Birmingham Women's and Children's NHS Foundation Trust