Team Administrator

NHS; Derby; On-site; GBP 22,000 - 26,000; Full time

Job summary

University Hospitals of Derby and Burton NHS Foundation Trust seeks a dedicated Team Administrator to provide essential administrative support in governance and risk management. The role focuses on patient safety and quality care, requiring effective communication, organization, and an understanding of NHS procedures.

Benefits

Development opportunities

Employee assistance programme

Discounted gym membership

Qualifications

• Experience in administrative/support secretary role.
• Knowledge of NHS processes.
• Familiarity with medical terminology.

Responsibilities

• Provide high standard administrative support.
• Manage diaries and organize meetings.
• Ensure confidentiality when handling information.

Skills

Knowledge of administrative procedures

Organizational skills

Communication skills

Education

Good standard of English GCSE (9-4 or A-C)

NVQ III in Business and Administration

Tools

Microsoft Software Packages

Job description

Go back University Hospitals of Derby and Burton NHS Foundation Trust

Team Administrator

Information:

This job is now closed

Job summary

We are seeking a dedicated Risk & Governance Administrator to join our team at University Hospitals of Derby & Burton NHS Foundation Trust.

The successful candidate will play a key role in providing administrative support to the governance and risk management agenda within the Business Unit, supporting patient safety, patient experience, clinical effectiveness, and high-quality care.

Main duties of the job

• To act as the central point of contact for the administration service, providing a high standard of administrative support in own departmental area
• Provide effective communication across all boundaries using negotiation and persuasion skills to ensure the delivery of a comprehensive Administration service.
• To ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.
• Undertake general administration duties in respect of own department requirements I.e., diary management and organising associated activities/paperwork - including arrangement ofmeetings, taking meeting notes and producing agendas/minutes
• Prioritise own work schedule, to ensure an efficient and timely output within all areas of responsibility, to assist in achievement of quality and audit standards.
• Awareness and understanding of sensitive information, ensuring strict confidentiality at all times.
• Ensure timely delivery of regular and ad hoc, data / information requested by the management team, producing reports as required.

Closing date of applications: 26 June 2025

Date of interview: 10 July 2025

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, including both professional and leadership development
• On-going support through every step of the way from recruitment to when you join our team and beyond.
• A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

• We see on average 4810 OP appointments per day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers

Person Specification

Experience

• Knowledge of a range of administrative or secretarial procedures
• Experience of working in an administrative / support secretary role
• Evidence the effective co-ordination of Data/Information/spreadsheets.
• Evidence organisational skills to prioritise tasks and assess straightforward facts and situations
• Experience of NHS Admin Processes
• Experience of working NHS Systems, Lorenzo, SystmOne
• Experience of working with Microsoft Software Packages, including Excel, Word & Teams
• Awareness of medical terminology
• Experience of working in a hospital environmenment
• Previous NHS experience

Qualifications

• A good standard of English to GCSE (9-4 or A-C) or equivalent
• RSA/OCR level III or equivalent knowledge and skills.
• NVQ III in Business and Administration or equivalent

Communication & Interpersonal Skills

• Ability to communicate effectively - including written, face to face and telephone

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust