Talent Acquisition Administrator

Costello Medical; Greater London; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

A global healthcare agency is seeking a Talent Acquisition Administrator to manage recruitment processes across various teams. This role focuses on delivering a great candidate experience, coordinating recruitment activities, and supporting hiring managers. The successful candidate will be experienced in recruitment or HR, have strong organisational skills, and be proactive in their approach. Offering a salary between £24,750 and £30,000, the role includes generous benefits and flexible working arrangements.

Benefits

Discretionary profit share bonuses

Private medical insurance

Flexible working options

Paid study leave

Qualifications

• Demonstrable experience in recruitment resourcing or talent acquisition.
• Strong organisational skills and ability to manage multiple recruiting pipelines.
• Professional verbal and written communication skills.

Responsibilities

• Manage end-to-end recruitment for multiple roles simultaneously.
• Conduct telephone and video interviews.
• Oversee and respond to recruitment inbox queries.

Skills

Organisational skills

Communication skills

Customer service

Attention to detail

Proactive approach

Education

Experience in recruitment or HR

Tools

Microsoft Office

Job description

Role Summary

• Responsibilities: You will have responsibility for all stages of the recruitment process delivering an excellent experience for all candidates as well as working closely with hiring managers on our strategic approach to talent acquisition to drive forward company growth.
• Salary: 24,750 to 30,000 per annum depending on your previous experience.
• Benefits: Discretionary profit share bonuses paid twice per year; hybrid and flexible working options; generous holiday allowance; private medical insurance; critical illness cover; income protection; full funding for external training and more.
• Role Type: Full-time or part-time permanent. Our standard working week is 37.5 hours Monday to Friday; however we can also consider applicants looking for part-time hours of 30 hours per week.
• Start Date: This role will ideally commence on Monday 1st December 2025 or Monday 12th January 2026. However we have other start dates available in early 2025 which occur on a monthly basis.
• Application Deadlines: Whilst there are no set application deadlines we strongly recommend applying as early as possible. The role or particular start dates may close when suitable candidates are found.
• Location: The successful candidate will ideally be based in our London or Manchester office. However this role is also available in our Global Headquarters in Cambridge.

About the Role

Are you a recruitment or HR professional looking for a new challenge? Do you enjoy shaping recruitment strategy and delivering an exceptional candidate experience? Are you ready to own end-to-end recruitment across various teams?

We are seeking a new in-house Talent Acquisition Administrator. You will manage multiple roles simultaneously, support our strategic approach to recruitment, and innovate our processes.

More Than a Recruiter

One of Costello Medical's founding values is Talent & Opportunity. The role involves coordinating university careers fairs, building relationships with university career advisors, and running our own careers events. You will also advise students, graduates and post‑graduates as they start their professional careers.

You will also be involved in projects that develop and improve internal processes, contribute to our employer brand, and enhance our recruitment marketing efforts while furthering our commitment to diversity and inclusion.

Key responsibilities will include

• End-to-end recruitment administration for multiple roles including the creation and posting of job adverts, reviewing applications, marking assessments and arranging interviews.
• Overseeing our recruitment inbox and answering candidate queries.
• Conducting telephone interviews, reviewing self-recorded video interviews and greeting candidates arriving for face-to-face interviews.
• Headhunting and proactively reaching out to prospective candidates.
• Providing guidance and support to hiring managers regarding our talent acquisition strategies and candidate attraction methods.
• Researching, organising, hosting and attending career fairs with universities and other professional or student-focused organisations.
• Ensuring our recruitment procedures are fair, inclusive and comply with best practice.
• Ad-hoc tasks and projects in support of the wider People and Talent Acquisition function, such as diversity and inclusion projects, creating new website content and implementing creative recruitment solutions.

The Impact of Your Work

At Costello Medical the Talent Acquisition team enables life-changing work across healthcare. The colleagues we hire improve patient lives by helping doctors, researchers, hospitals and policymakers understand complex healthcare science and make smarter decisions about care and costs. By hiring and onboarding exceptional graduates, post-graduates and professionals from the STEM sector, you will ensure our teams grow and in turn grow their work within this field.

Hybrid Working Policy

We offer flexible working arrangements that allow our colleagues to work from home up to half their time measured across a 2-week rolling period. During your probationary period (normally the first 6 months of the role) you will be able to work from home 1 day per week.

Career Profile

To learn more about the tailored career progression we offer at Costello Medical please read personal accounts from our colleagues regarding their career development.

About Costello Medical

Costello Medical is a global healthcare agency specialising in medical communications, market access, health economic and outcomes research. We work with a wide range of clients including the industry’s most successful pharmaceutical and medical technology companies, patient and public health bodies and charitable organisations. With list of top company recognitions and a strong mission, our inside Talent Acquisition Administrator role is ideal for a collaborative and impactful role.

Essential requirements for the role are

• Demonstrable experience in recruitment resourcing or talent acquisition or a background in roles with highly transferable skill such as HR sales customer service or operations.
• Strong organisational skills including the ability to prioritise your own workload and manage numerous recruiting pipelines and projects at any one time.
• A high level of productivity with the ability to self-motivate and take ownership of your work.
• Professional verbal and written communication skills.
• Dedication to providing excellent customer service.
• An exceptional attention to detail.
• An innovative and proactive approach to your work.
• Discretion when dealing with sensitive information.
• A collaborative approach with the ability to build relationships with colleagues at all levels.
• A willingness to learn and develop professionally.
• Experience of Microsoft Office.

Benefits

What We Offer

• A starting salary of 24,750 to 30,000 per annum depending on your previous experience. We have established salary bands to ensure a fair and consistent approach for all applicants, eliminating the need for individual negotiations.
• 25 days annual leave plus bank and public holidays as well as a holiday buy and sell scheme.
• Flexible working hours and the chance to work from home for up to half of your working time after passing probation.
• Flexible benefits scheme offering cash payments and additional pension contributions.
• Private Medical Insurance which offers comprehensive cover on a medical history disregard basis.
• Paid study leave and funding for external qualifications.
• Critical Illness Cover, Income Protection and Life Assurance.
• Paid and unpaid sabbaticals based on length of service.

The Application Process

You are required to submit your CV and a cover letter via our online application. Your cover letter should explain why you think you would be suited to the role and why you would like to join Costello Medical, providing examples to support both.

Then our recruitment process includes a short assessment (made up of a proofreading task and written exercise) and a formal interview with senior members of our Talent Acquisition team. Our standard recruitment process lasts around 2-3 weeks, however this can be adapted if necessary.

As an equal opportunity employer we are committed to fostering a diverse and inclusive workforce and throughout the recruitment process we will provide reasonable adjustments as required. While we embrace AI to innovate and improve processes, your role may involve working with confidential data that cannot be uploaded to AI. Therefore it is important for us to assess your own skills and abilities and we recommend that you do not rely solely on this technology to generate any application materials.

Visa Sponsorship

Please note that this role does not meet the eligibility criteria for visa sponsorship and you will therefore need the right to work in the UK independently from the company.