Systems Administrator (IMS)

NHS; Slough; On-site; GBP 28,000 - 32,000; Full time

Job summary

A leading healthcare organization based in Slough is seeking a Systems Administrator (IMS) to enhance our Inventory Management System at Frimley Park Hospital. The role demands strong organizational abilities, excellent communication skills, and experience in data analysis. Responsibilities include supporting procurement standards, developing professional relationships, and driving system integration. This position offers competitive compensation between £28,859 and £31,670 annually, promoting a healthy work-life balance and inclusive employment practices.

Benefits

First-class development opportunities

Flexible working patterns

Commitment to inclusivity

Qualifications

• Educated to GCSE level or equivalent.
• Member of Chartered Institute of Purchasing and Supply (CIPS).
• Experience (min 1 year) at a systems or information analysis role.

Responsibilities

• Support GS1 standards within the Trust for procurement and inventory management.
• Develop relationships with Executive Directors and Trust staff.
• Collaborate with external partners on procurement hubs.

Skills

Advanced Statistical and data analysis skills

Ability to communicate effectively at senior level

Demonstrable advanced IT skills

In-depth understanding of stock management principles

Education

GCSE level or equivalent

Advanced Diploma from CIPS or related

Tools

Inventory management systems (Omnicell SupplyX)

Job description

Are you ready to lead and inspire within a dynamic healthcare environment? NHS Frimley Health Foundation Trust is seeking a proactive and skilled Systems Administrator (IMS)to join our team at Frimley Park Hospital.

About the Role:As Systems Administrator (IMS), you will play a pivotal role in supporting and enhancing our Inventory Management System across our key sites. This supporting position demands a blend of strong organisational ability, excellent communication, motivational skills, and proficiency with IT systems. You will support and collaborate closely with Assistant Supply Chain Managers across our three main locations, driving continuous improvement in line with NHS priorities.

Main duties of the job

• Support the GS1 standards within the Trust, ensuring best practice in procurement and inventory management.
• Develop and maintain robust relationships across a wide network including Executive and Non-Executive Directors, Audit Committee members, Chiefs of Services, Associate Directors, budget holders, and wider Trust staff.
• Collaborate with external partners such as the Department of Health, NHS Improvement, NHS Supply Chain, Crown Commercial Services, NHS Commercial Solutions, and other procurement hubs.
• Support with supplier relationships at multiple levels, from National Sales Managers to local representatives, ensuring value and compliance in procurement activities.
• Drive integration and development of our inventory systems, promoting efficiency and adaptability in a fast-evolving healthcare sector.

About us

Frimley Health NHS Foundation Trust is committed to being an inclusive and disability confident employer and has been awarded the Gold for the Armed Forces Employment Recognition Scheme. We provide first class development opportunities for all staff and have a wide range of professional, management and leadership, and clinical skills training available.

Here at Frimley Health NHS Foundation Trust, we know how important it is to have a healthy work life balance; this benefits not only individuals but the patients we care for too.

We encourage applications from people who wish to work on a flexible basis, recognising that flexibility may mean a range of different working patterns and hours, we do our utmost to work with our staff to meet their needs and the needs of our service and its users.

Person Specification

Qualifications

• Educated to GCSE level or equivalent
• Holder of Advanced Diploma from the Chartered Institute of Purchasing and Supply (CIPS) or similar appropriate professional institute to degree level or relevant qualification (such as Inventory management or Supply Chain qualifications)
• Member of Chartered Institute of Purchasing and Supply (CIPS)

Experience

• Experience (min 1 years) at a systems or information and data analysis role.
• Demonstrable experience of: - Advanced Statistical and data analysis skills - Risk assessment / analysis
• Experience in an Inventory Management System or stock management systems role or equivalent
• Experience of applying principles of change management

Skills & Knowledge

• In depth understanding of the principles of stock management including: -knowledge of calculating optimum reorder levels -understanding of the complexities of stock flow including lead times
• Ability to communicate effectively at senior level
• Demonstrable advanced IT skills including specialist software for stock control systems, mathematical, logical formulas and to generate accurate charts/graphs.
• Working knowledge of inventory management systems (especially Omnicell SupplyX)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£28,859 to £31,670 a yearPer annum incl HCAS