SWRK 2357- G1 Clerical Assistant (MAPPA & ViSOR) - 2357-418090772

South Lanarkshire; Hamilton; On-site; GBP 13,000 - 14,000; Part time

Job summary

A local authority in Hamilton is seeking a part-time administrative professional to support the Multi-Agency Public Protection Arrangements (MAPPA) Service. The role involves clerical tasks and minute taking within a collaborative team. Candidates should possess strong IT, communication, and organisational skills. Salary ranges from £13,531 to £13,695 for 17.5 hours a week, with various benefits including pension scheme and annual leave.

Benefits

Excellent Salary

Local government pension scheme

Up to 32 days annual leave

Occupational sick pay

Flexible working policies

Employee Discounts

Career development opportunities

Qualifications

• Proven ability to use IT systems effectively.
• Strong organisation and communication skills are required.
• Relevant experience in minute taking is essential.

Responsibilities

• Support MAPPA through minute taking and clerical tasks.
• Collaborate with internal teams and external agencies.
• Manage electronic filing and information systems efficiently.

Skills

Excellent IT skills

Excellent organisational skills

Excellent communication skills

Experience in minute taking

Job description

Overview

An exciting opportunity has arisen to join, or further develop your career, within the innovative South Lanarkshire Health and Social Care Performance and Support Service Team, working to support the Multi-Agency Public Protection Arrangements (MAPPA) Service. This post is permanent, part time based within Regent House, High Patrick Street, Hamilton. Hours are 17.5 hours per week: Monday, Tuesday and alternate Wednesdays, 08:45 - 16:45.

Apply today, and you could soon be working to support your new colleagues who provide a frontline service to the community of Lanarkshire.

Working for us

We can offer you:

• Excellent Salary
• Enrolment in the award-winning local government pension scheme
• Up to 32 days annual leave, dependent on your length of service
• Public holiday entitlement (10 days pro rata)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, bank/buy leave
• Employee Discounts - including discounts at the cinema
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)
• Working a blended model between home and office
• Career development/progression
• Eligibility to apply for Blue Light Discount Card

Essential requirements

• Excellent IT skills & knowledge
• Excellent organisational skills
• Excellent communication skills
• Experience in minute taking

Desirable requirements

• Experience in working with limited supervision

Other information

All applicants who meet the initial criteria will be required to undertake a minute taking test, prior to attending for interview.

Hours: 17.5 per week

Vacancy: Permanent

Salary: £13,531 - £13,695

View the all resources Assistant job profile information in the relevant documents section.

When completing the application for this post

• Please study the Job Profile and provide examples of your work, or other activities which demonstrate your ability or aptitude to undertake the duties of the post.
• How would you establish relationships with managers and/or groups of staff? Also, detail any experience you feel is relevant.
• Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.
• Give an example of a time where you have had to make an important decision, what was it, how did you make it and did this have an impact on others?

You would be part of a successful well-established team who liaise with internal colleagues and external agencies to arrange and provide a range of specialist and general clerical tasks including a specialist minute taking service to support MAPPA. Daily use of the ViSOR information system which includes updating and retrieving information, updating and maintaining electronic recording and filing systems.

At present, meetings are, in the majority held via Microsoft Teams, however, the successful applicant would be required to be flexible and able to travel to various locations across the Resource including Clydesdale, Cambuslang, East Kilbride and Hamilton to provide support and undertake minutes of meetings.

This post involves access to the Violent and Sex Offender Register (ViSOR) information system and MAPPA folders and the successful candidate will be subject to Non-Police Personnel Vetting (NPPV) at a minimum of level 2.

Please Apply online - All correspondence will be via your email address.

Please note we do not accept CVs; any submitted will be disregarded. If you require to submit additional information to support your application, please upload this under supporting documents.

Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale you may automatically be withdrawn from this position.

Canvassing of Elected Members or employees of South Lanarkshire Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.

Legislative Information

This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.

Preferred candidates will be required to complete a Level 1 Disclosure check, prior to a formal offer of employment being made.

For further information about the disclosure process and best practice, please refer to Disclosure Scotland.

Foreign Police Check: Candidates should be able to detail any gaps in employment and provide a foreign police check where applicable for any periods living or working abroad.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum competency/behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans are guaranteed an interview who meet the minimum requirements for the position.