Student-Centric School Office Administrator

Badby School; Nottingham; On-site; GBP 21,000 - 25,000; Full time

Job summary

Badby School is seeking an enthusiastic Office Administrator to be the frontline point of contact for parents and visitors, ensuring a friendly, professional service and smooth office operations. You will handle enquiries, produce communications, support admissions and manage records using Arbor.

The role involves coordinating with staff, photographers, and external providers, maintaining calendars and notice boards, and assisting with events and student welfare activities as required.

Responsibilities

• Meet and greet visitors and ensure signing in procedures are followed
• Deal with general enquiries face to face, over the telephone, via email and in writing
• Produce documents and communications using appropriate software and office equipment
• Provide administrative support including photocopying, printing and emailing
• File and retrieve documentation and resources to support record management and data protection
• Maintain records and management information to support school operations
• Liaise with the school photographer and manage pupil photographs
• Produce reports using Arbor for birthday lists, class lists and emergency contacts
• Maintain School Calendar with events
• Keep notice boards up to date (external, entrance hall, staff room)
• Support admissions/induction of new pupils and publish the Starting School booklet
• Liaise with catering provider on a day-to-day basis
• Monitor stocks of office supplies and raise requisitions
• Maintain first aid supplies for trips
• Organise equipment for events like Sports Day
• Assist with trips, events and Music Tuition logistics with providers
• Administer medicines as authorised by parents
• Attend meetings and participate in training as required

Job description

Badby School is seeking an enthusiastic Office Administrator to be the frontline point of contact for parents and visitors, ensuring a friendly, professional service and smooth office operations. You will handle enquiries, produce communications, support admissions and manage records using Arbor.

The role involves coordinating with staff, photographers, and external providers, maintaining calendars and notice boards, and assisting with events and student welfare activities as required.