Office Administrator

The Methodist Church in Britain; Badby; On-site; GBP 12,000 - 18,000; Part time

Job summary

Badby School is seeking a part-time office administrator to be the front-of-house contact for parents, pupils and staff in the school office. The role involves greeting visitors, handling inquiries across phone, email and in person, and producing key communications for the school.

You will maintain pupil records and assist with stock, deliveries and safeguarding information, while supporting admissions and day-to-day admin tasks. The start date is as soon as possible.

Qualifications

• Experience handling inquiries across phone, email and in person.
• Greeting visitors and managing sign-in procedures.
• Producing school communications and newsletters.
• Maintaining pupil records and safeguarding information.

Responsibilities

• Act as main face-to-face and telephone contact for parents, pupils and staff.
• Meet and greet visitors and enforce sign-in procedures.
• Produce weekly updates, newsletters and letters.
• Maintain pupil records and reports in Arbor.
• Raise requisitions and manage stock and deliveries.
• Organise school trips and events with external providers.
• Handle post, filing and data protection compliant record keeping.

Skills

Front desk duties

Customer service

Enquiries handling

Record keeping

Tools

Arbor

Job description

This post is an office administrator role at Badby School, the front-of-house point of contact for parents, pupils and staff. The work covers greeting visitors, handling enquiries across phone, email and in person, producing school communications, and keeping pupil records and stock in order. It is part-time, with Monday and Friday shifts from 8.30am to 3.30pm, and the school cannot offer visa sponsorship. The start date is as soon as possible.

What the job involves

• Act as the main face-to-face and telephone contact for parents, pupils and colleagues, handling general enquiries across channels
• Meet and greet visitors and enforce sign-in procedures
• Produce school documents and communications, including the weekly update, termly newsletter and letters
• Maintain pupil records and reports on Arbor, including pupil photographs, class lists and emergency contacts
• Support admissions and induction of new pupils, including the annual Starting School booklet
• Monitor office stock, raise requisitions, and receive and check deliveries
• Maintain first aid supplies, including trip first aid packs, and keep the safeguarding and first aid poster current
• Organise school trips, events, swimming, cycling proficiency and music tuition with external providers
• Raise charges on Arbor for trips and music lessons, chase payments and remind late payers
• Handle post, file and retrieve records in line with data protection requirements
• Maintain the school calendar and notice boards
• Administer medicines as authorised by parents and support good behaviour in line with the behaviour policy